Preventive maintenance and repair to multiphase traffic control signals

Walton County is seeking qualified contractors to provide preventive maintenance and repair services for 60 multiphase traffic control signals located across state and county roads through Invitation to Bid (ITB) 24-36. The procurement requires comprehensive maintenance services including routine inspections, field inventory, routine and emergency repairs for traffic signals funded by both FDOT and Walton County. Key deliverables include annual reports to the Walton County Traffic Engineering Department, detailed documentation of maintenance activities, and timely repair of detection devices and signal systems. The bid was released on August 8, 2024, with responses due by September 9, 2024, at 3:00 pm, and a non-mandatory pre-bid meeting scheduled for August 19, 2024, at 3:00 pm with in-person and teleconference options. Contractors must demonstrate extensive experience in traffic signal maintenance, possess appropriate licenses, and provide comprehensive documentation including previous project experience, current commitments, and various certifications. Evaluation criteria will focus on selecting the lowest, most responsible and responsive bidder, with the county reserving the right to reject any or all submissions.

The contract does not specify explicit set-aside designations for disadvantaged enterprises, but requires contractors to maintain a drug-free workplace and comply with E-Verify employment eligibility requirements. The contract will run from October 4, 2024, through October 3, 2026, with options to renew for two additional one-year periods at the county's discretion. Compensation is structured as a lump sum contract with unit pricing, including monthly preventive maintenance per intersection, initial field inventory costs, labor rates for routine and emergency repairs, and material costs with a percentage markup. While specific budget ranges are not explicitly stated, the contract's compensation is contingent upon annual appropriation of grant funds by the Legislature. The contractor must provide comprehensive insurance coverage, including general liability, workers' compensation, and professional liability, and will be responsible for maintaining safe and efficient traffic signal operations across Walton County's transportation infrastructure.