Preventative Maintenance, repair, and parts for Refrigerator, and Ice machines.

The City of Philadelphia Procurement Department is soliciting quotes for preventative maintenance, repair, and parts for refrigerators and ice machines under a micro purchase due August 24, 2026.

Sellers must quote all items listed in the bid to be eligible for award. Award will be made as a whole or by line item, whichever serves the City's best interest, to the lowest responsive or responsible bidder. A Consent & Authorization form must be executed and on file in the vendor's profile prior to quote evaluation — no quote will be considered without this document.

Quotes must be submitted electronically through PHLContracts. The submission process requires vendors to complete all tabs (General Tab certifying Local Business Entity status, Items Tab with unit costs, Questions Tab with mandatory responses, and Terms & Conditions Tab), review the complete quote on the Summary Tab, and submit through the system. Vendors must click "Save & Continue" on every tab to prevent validation errors.

The contract term is 365 days from the effective date, commencing upon issuance of a purchase order. The total contract value shall not exceed $45,000, adjusted annually by the percentage increase in the Consumer Price Index-Urban (CPI-U) from January 1, 2020, rounded to the nearest $1,000. Pricing must be quoted net and exclusive of taxes, with delivery FOB Destination Point. Sellers must maintain workers' compensation insurance at statutory limits, general liability insurance with a minimum limit of $500,000 per occurrence, and automobile liability insurance with a minimum limit of $300,000 per occurrence. Payment follows delivery and City approval via electronic deposit. The City is exempt from federal excise, transportation, and Pennsylvania sales and use taxes. Quotes remain valid for 60 days from submission. An LGBTQ Applicant Data Form is available for voluntary self-identification and certification status disclosure; submission is optional.