Seller_SP_Checklist_B2727818.pdf

This is a Seller Checklist for Small Order Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform for a micro purchase of preventative maintenance, repair, and parts for refrigerators and ice machines. The checklist outlines the step-by-step process for vendors to submit quotes through the online portal. Sellers must complete all required tabs including the General Tab (certifying Local Business Entity status), Items Tab (entering unit costs for each item), Questions Tab (answering mandatory questions), and Terms & Conditions Tab (accepting terms and downloading attachments). The submission process requires vendors to review their complete quote on the Summary Tab, address any validation warnings, and submit through the system. Award of this micro purchase will be made as a whole or by line item, whichever serves the city's best interest, to the lowest responsive or responsible bidder.

A critical requirement for quote consideration is the submission or presence of an executed Consent & Authorization form in the vendor's profile; no quote will be evaluated without this document on file. Sellers must quote all items listed in the bid to be eligible for award and should not deliver or provide service until officially notified by the department. The checklist emphasizes that vendors must click "Save & Continue" on every tab to prevent validation errors and ensure successful submission of their quotes through the PHLContracts portal.