Preventative Maintenance and Service for Air/Moveable Folding Walls Throughout TCC Meeting Spaces (Bid Discount)(Re-Bid)

The City of Tampa is seeking a contractor for preventative maintenance and service of air and moveable folding walls throughout Tampa Convention Center (TCC) meeting spaces, identified as Bid No. 25-P-00358. The procurement requires comprehensive maintenance twice annually, including thorough assessment reports and repair services for various wall components such as tracks, rollers, seals, door panels, frames, and mechanisms. Bidders must possess at least three years of experience with moveable wall systems, demonstrate lift and fall protection training, hold manufacturer certification, and be capable of servicing both manual and motorized airwall systems. A mandatory pre-bid meeting and site inspection are scheduled for August 22, 2025, with bid responses due on September 5, 2025, at 2:00 pm. The contract will span two years from the effective date, with potential renewal options for three additional one-year periods. Contractors are expected to provide detailed labor costs per technician, itemized parts pricing, and handle all necessary equipment including lifts, ladders, tools, and supplies. The facility is event-driven, so work scheduling will be flexible and accommodate ongoing operations.

The procurement includes significant provisions for minority and small business participation, offering a 5% bid discount for City of Tampa certified Small Local Business Enterprises (SLBEs) and underutilized Women and Minority Business Enterprises (WMBEs). The Equal Business Opportunity (EBO) determination specifically provides preference to Black-Owned, Asian-Owned, and Native American-Owned firms, with discounts applicable up to $20,000 for U-WMBEs and $10,000 for SLBEs. The contract's estimated budget is $55,000, with the City reserving the right to award the bid by aggregate total or by divisions. The solicitation includes a Minimum Certified Contact List featuring 51 diverse businesses, predominantly minority-owned and small local businesses representing various ethnic backgrounds. Bidders must submit comprehensive documentation including references from similar facilities, proof of successful airwall job completions, OSHA certifications, and manufacturer certifications. The procurement emphasizes transparency, diversity, and local economic participation in the contract opportunity.