Preventative Elevator Maintenance Services

The North Carolina Department of Adult Correction is requesting bids on preventive maintenance services for elevators at correctional institutions and administrative offices throughout the state under an Invitation for Bids, with proposals due October 27, 2026 at 2:00 PM ET. Vendors must be North Carolina registered and may bid on all four geographic regions (Central, Eastern, South Central, and Western) or any number of complete regions; partial regional bids are not permitted.

Scope includes all-inclusive monthly preventive maintenance — inspections, lubrication, testing, cleaning, adjustments, and minor repairs — for various elevator types across differing manufacturers, sizes, capacities, and complexity levels. Services must be performed during standard business hours (8:00 AM to 5:00 PM ET, Monday through Friday) in compliance with ANSI-A17.1 and ANSI-A17.2 standards. Minor repairs under $2,500 including parts and labor are included in the contract with a parts discount to be negotiated. Major repairs exceeding $2,500 and abuse-related repairs require separate procurement requisitions and are excluded from this contract.

Vendors must demonstrate financial stability, provide three customer references of similar scope, complete background checks, maintain required insurance coverage for contracts up to $1 million, and register with the North Carolina Secretary of State prior to award. Compliance with the Department's alcohol and drug-free workplace policy and Prison Rape Elimination Act (PREA) standards is mandatory, including strict prohibitions on inmate communication and adherence to all facility security protocols.

Pricing shall be submitted as fixed monthly preventive maintenance fees with annual extensions calculated for twelve months. Vendors must provide cost breakdowns for standard labor rates (Monday–Friday, 8:00 AM to 5:00 PM), non-standard rates (Monday–Friday after 5:00 PM), weekend rates, and holiday rates. The contract term is three years beginning from final contract execution. Written questions are due October 16, 2026 at 2:00 PM ET. Site visits are urged through October 14, 2026 at 4:00 PM ET. The state reserves the right to make separate awards to different vendors for one or more regions or to cancel the entire solicitation without award.