Pressure Washer Service & Repairs

The City of Santa Monica's Fleet Management Division is seeking a vendor to provide pressure washer service and repairs through a competitive Request for Proposals (RFP) process. The procurement involves furnishing and delivering new, unused pressure washer parts and service for a specific Landa ENG 4-30024H (3600 PSI) Pressure Washer with Auto Start/Stop and Injector Valve system, along with servicing wash rack and vehicle-mounted pressure washers. Vendor qualifications include a minimum of 5 years of experience in pressure washer maintenance and service, and authorized distributor status. The RFP was released on April 3, 2025, with a vendor question submission deadline of April 10, 2025, and a bid submission deadline of April 24, 2025, at 3:00 pm through the OpenGov electronic procurement portal. Evaluation criteria will focus on pricing, availability, experience, and references, with the city seeking the best overall bidder. The contract allows for potential four one-year renewal periods at the same pricing, terms, and conditions. Specific deliverables include detailed line items for pressure washer parts such as nozzles, couplers, lances, triggers, unloader valves, and pumps, with vendors required to provide both standard and emergency after-hours service labor rates.

The contract appears to be open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. Insurance requirements are comprehensive, mandating Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 per accident), and Workers' Compensation coverage. The estimated annual spend is approximately $15,000, with a potential total contract value of $75,000 over a five-year period. There are indications that the contract may be subject to prevailing wage regulations, given the total estimated value exceeds small project exemption thresholds. Vendors must be prepared to comply with detailed contractual requirements, including maintaining appropriate business permits, licenses, and insurance, and adhering to non-discrimination policies. The contract includes provisions for potential subcontractor involvement, subject to city approval, and requires maintaining detailed records and meeting specific performance standards. Contractors must also be prepared to provide original insurance certificates and endorsements before commencing work, with California-authorized insurers rated A:VII or higher by A.M. Best.