PrepareRI Website Redesign

The State of Rhode Island's Division of Purchases has issued a Request for Proposal (RFP26006038) for a comprehensive redesign of the PrepareRI website, seeking a vendor to transform the current platform into a modern, accessible, and user-engaging digital resource. The primary objective is to create a visually compelling website that effectively communicates PrepareRI's mission of preparing Rhode Island youth for meaningful careers through education and workforce development collaboration. Key deliverables include a redesigned website that supports the PrepareRI: Destination 2030 action plan, with an emphasis on highlighting initiatives, resources, and engagement opportunities for students, families, educators, employers, and partners. The solicitation was posted on October 27, 2025, with a submission deadline of November 25, 2025, at 3:00 PM EST, and includes a vendor question-and-answer period running from October 27 through November 10, 2025. The initial contract period is anticipated to begin in January 2026 for six months, with potential renewal options for two additional six-month periods based on vendor performance and fund availability. Evaluation criteria will likely include cost, technical capability, and alignment with the state's strategic objectives, with the state reserving the right to award based on the most advantageous proposal.

The procurement opportunity mandates participation requirements for Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs), and Disability Business Enterprises (DisBEs), with additional Disadvantaged Business Enterprise (DBE) considerations potentially influencing vendor selection. Vendors must be registered in Ocean State Procures and possess a certificate of authority from the Rhode Island Secretary of State if they are a foreign corporation. Insurance requirements are substantial, including general liability ($1,000,000 combined single limit), workers' compensation ($100,000 each accident), automobile liability ($1,000,000 combined single limit), and Technology Errors and Omissions coverage ($5,000,000 per occurrence and annual aggregate). While specific budget ranges are not explicitly detailed, the comprehensive nature of the website redesign and the six-month initial contract period suggest a potentially significant project investment. Proposals must be submitted electronically through Ocean State Procures, with submissions via email, mail, fax, or hand delivery being automatically disqualified. The state will require firm and fixed cost submissions, which may include hourly rates or alternative fee structures to complete all project requirements, with proposals remaining irrevocable for 180 days following the opening date and contingent upon fund availability.