Preparedness Summit

The Illinois Department of Public Health (IDPH) is seeking a vendor to host its annual Public Health and Health Care Coalition Preparedness Summit for approximately 500 participants in the summer of 2023. The venue must be located in the central region of Illinois, such as the Bloomington, Champaign, or Peoria metro areas, and provide meeting facilities, audio-visual equipment, and catering services from March 1, 2023, through June 30, 2023, for an estimated total of 80 hours. The vendor must meet several mandatory qualifications, including providing facilities for a planning meeting in March 2023, storage space, and meeting spaces from June 6-8, 2023, with specific requirements for room sizes, equipment, and catering. The IDPH requires vendors to submit an all-inclusive quote per hour, and the contract will be awarded to the vendor that meets all mandatory qualifications and offers the lowest bid.

The procurement is open to all eligible vendors, and there are no set-aside designations or restrictions on the types of organizations that can respond. Vendors must be registered on the Illinois Procurement Gateway (IPG) or submit the required Forms A. The IDPH anticipates the value of the resulting contract to be greater than $50,000, and therefore, vendors are required to provide financial disclosures. The State of Illinois' Standard Terms and Conditions will govern the contract, and vendors must comply with all applicable laws and regulations, including COVID-19 protections as per Governor J.B. Pritzker's Executive Orders.