PreK-2 Interactive White Boards/Projectors RFP

Sturgis Public Schools in Saginaw County, Michigan issued a Request for Bid (RFB) for the procurement and installation of interactive white boards and projectors for Pre-K through 2nd grade classrooms. The project scope encompasses installation of 46 Epson BrightLink 1485fi 1080p 3LCD Interactive Laser Display units along with associated infrastructure including Cat 6 cable, raceway, HDMI cables, USB cables, and cable wrapping materials. Additional deliverables include removal and disposal of 30 old wood framed boards and aluminum framed whiteboards or tackboards, wall patching and painting coordination, and complete setup, calibration, and testing of each unit. The base bid includes 45 Marsh Pro-Rite 1400 Porcelain-Steel Projection Whiteboards (5'H x 10'W), with alternative bids available for 40 units of Marsh Pro-Lite 1461 Porcelain Steel Whiteboards (5'H x 4'W) and 35 units of Marsh Vinyl Surface Bulletin Boards (4'H x 5'W). A mandatory bid walk-through was scheduled for February 25, 2021, at 4:00 p.m. at Wall Elementary School, with sealed bids due by March 12, 2021, at noon, public opening of bids scheduled for the same date, and Board of Education approval anticipated for March 15, 2021. Qualified contractors must maintain comprehensive general liability insurance with minimum limits of $500,000 per occurrence, workers' compensation coverage with employer's liability of $300,000, and automobile liability coverage of $250,000 per person and $500,000 per occurrence, while work hours are restricted to 8:00 a.m. to 3:30 p.m., Monday through Friday, without interference to school operations.

The RFB documentation does not specify any set-aside designations or restrictions limiting responses to disadvantaged enterprises or particular organization types. Bid security equivalent to 5 percent of the base bid amount was required in the form of a bid bond, certified check, cashier's check, or money order, and a notarized familial disclosure statement was mandatory with each submission. Performance and Payment Bonds equal to 100 percent of the contract price were required for bids exceeding $50,000. No incumbent vendors or current contractors were identified in the available documentation. Contractors are responsible for all applicable state sales and use taxes, which must be included in the bid price, as Sturgis Public Schools maintains tax-exempt status. Contract award was to be made via purchase order with payment rendered within four weeks of invoice receipt, provided no discrepancies existed, though the specific award value or budget range was not disclosed in the RFB materials.