Preferred Supplier for Window Cleaning

Oakland University has issued a Request for Quote (RFQ) 00205 seeking a preferred supplier for comprehensive window cleaning services across its campus. The procurement involves an initial three-year contract with potential two-year renewal options, contingent upon satisfactory service performance. The window cleaning services will primarily occur during August, targeting glass windows and doors at approximately 40 different campus locations including academic buildings, residential halls, administrative facilities, golf course properties, and the Meadow Brook Estate. Potential suppliers must provide all necessary supplies, materials, tools, equipment, labor, and supervision while complying with OSHA safety standards. Bidders are required to demonstrate relevant experience, detail their cleaning equipment and methods, and submit comprehensive pricing using a provided Excel spreadsheet. A voluntary walk-through is scheduled for July 17, 2025, at 11 am, with sealed quotes due by July 30, 2025, at 2 pm EST. The university plans to make an award decision by August 1, 2025, with the selected vendor expected to begin a two-week cleaning schedule immediately upon contract award.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Insurance requirements are stringent, mandating workers' compensation, commercial general liability, auto liability, and excess umbrella coverage ranging from $1,000,000 to $5,000,000 depending on the window cleaning method. While no incumbent vendor is mentioned, the university reserves the right to reject any bid that does not meet its detailed specifications. The procurement covers multiple campus environments, suggesting a potentially significant contract value, though specific budget ranges are not explicitly stated in the documentation. The comprehensive nature of the window cleaning requirements, which include upper-floor window cleaning using specialized equipment and techniques, indicates a complex service procurement with potentially substantial financial implications for the selected vendor.