Precision Software with Sole Source Conditions

This state and local contracting opportunity is for the procurement of precision software and associated hardware and services by the Illinois Department of Transportation (IDOT) for its District #3 and District #4 offices. The procurement includes the purchase of GPS firmware warranty, Trimble Access software maintenance, and other proprietary software licenses and support services. The key objectives are to provide the state's transportation agency with the necessary software and hardware to support its financial management systems and field operations. Qualified vendors must have expertise in the specific software products and be able to provide comprehensive maintenance and technical support. The procurement is time-sensitive, with quotes due by May 22, 2019 and the pricing valid only until May 31, 2019.

This appears to be a sole source procurement, as the software is deemed a proprietary solution with no viable alternatives. The request outlines the critical nature of the software and the lack of other products that can meet the state's needs. While this opportunity is specific to Illinois, a similar sole source justification was provided for the state of South Dakota, indicating the specialized nature of the required software. No set-aside designations or restrictions on organization types are mentioned. The incumbent vendor is not identified, but the total estimated annual cost for the software is $1.2 million, to be funded through the state's general appropriations.