Pre-School Playground Build

The High Desert Education Service District (HDESD) in collaboration with the Jefferson County School District is seeking vendor information for a pre-school playground build at Madras Middle School in Oregon. The project aims to design, supply, and install a playground for children ages 3-5, with a focus on creating a safe and inclusive play environment that meets CPSC, ASTM, and ADA standards. Vendors are required to provide comprehensive information across five key categories: playground design and equipment suitable for preschool use, site preparation and installation options, safety standard compliance, pricing details, and vendor qualifications. The proposed playground will cover approximately 1,200 square feet on a currently concrete ground near existing preschool classrooms, with design preferences emphasizing age-appropriate physical and imaginative play elements, potential shade structures, and durable materials suitable for Central Oregon's climate. Key submission deadlines include vendor questions due by December 5, 2025, and full responses required by December 8, 2025, with an anticipated installation window in summer 2026. Electronic submissions in PDF format should be sent to Katie Huff, Grants and Contracts Analyst, at katie.huff@hdesd.org.

The procurement is contingent upon HDESD securing a Business Oregon grant, with the award announcement expected after December 31, 2025, followed by a formal RFP release in January 2026. No specific set-aside designations or restrictions on responding organizations were explicitly mentioned in the document. The site offers existing infrastructure including electrical service for potential lighting or security, water and drainage connections, and accessible delivery routes through existing driveways and gates. While no incumbent vendors were identified, the RFI emphasizes the importance of vendor experience with comparable projects. The document notes that this Request for Information is solely for information-gathering and planning purposes, and does not constitute a commitment to purchase. Funding and project progression are explicitly tied to the successful acquisition of the Business Oregon grant, with HDESD reserving the right to use or not use any information received in future solicitations. No specific budget range or award value was provided in the available documentation.