Pre-qual of vendors for wide format printing services

Palm Beach County Board of County Commissioners' Purchasing Department is seeking to establish a pre-qualified vendor list for wide format printing services on an as-needed basis through this pre-qualification solicitation. The procurement encompasses digital printing on materials ranging from 24 inches to more than 16 feet in width, including ancillary services such as mounting, laminating, grommets, trimming, and vehicle wrapping on various substrates. Vendors must demonstrate capability through submission of a minimum of three references for similar services performed within the past three years and provide a comprehensive list of equipment including printers, finishing equipment, computers, and software. Pre-qualified contractors will subsequently be invited to submit itemized price quotes on an individual project basis as needs arise, with individual projects capped at $49,999 and projects at or exceeding $50,000 requiring separate formal competitive sealed bidding. Responses were due January 12, 2012, at 2:00 p.m., with the contract term established at sixty months or until estimated funding is exhausted at the County's discretion. All awarded projects shall be F.O.B. destination at Palm Beach County Graphics Division, 1701 South Jog Road, Greenacres, Florida 33413, with contractors assuming all transportation charges and responsibility for loss or damage in transit. Successful pre-qualified contractors must maintain Commercial General Liability Insurance with a minimum of $500,000 per occurrence, Business Auto Liability Insurance with $500,000 combined single limit, and Workers' Compensation insurance in accordance with Florida Statute Chapter 440, with Palm Beach County named as an additional insured.

Palm Beach County applies Small Business Enterprise (SBE) preference provisions in this procurement, awarding to certified SBE contractors within 10 percent of the lowest responsive bid price. The anticipated funding allocation over the sixty-month contract period is $250,000, providing a defined budget range for the establishment and utilization of the pre-qualified vendor list. No incumbent vendors or current contractors are specified in the solicitation documents. Vendors must submit all required certifications, licenses, and permits with their sealed envelope responses to the Palm Beach County Purchasing Department, Attention: Marva Brown, Buyer. This pre-qualification framework streamlines the procurement process by establishing vendor competency standards upfront, reducing administrative burden for both the County and participating contractors, and creating a transparent, competitive environment for wide format printing services throughout the contract term.