Pre-Mixed Antifreeze

The Commonwealth of Kentucky Transportation Cabinet Division of Purchases seeks bids for pre-mixed Extended Life Coolant (ELC) 50/50 pre-diluted red antifreeze through a competitive Request for Bid (RFB 605 2100000639) issued by Elliott County. The procurement targets an annual volume of 6,000 gallons to support transportation and highway maintenance operations across twelve district garage locations distributed throughout Kentucky. The required product must meet multiple original equipment manufacturer and industry standards including specifications for Detroit Diesel, Freightliner, General Motors, Kenworth, Navistar, John Deere, Mack Truck, MAN, Mercedes-Benz, MTU, PACCAR, Peterbilt, SAE, and Volvo, with approved brands limited to Shell Rotella ELC 50/50 Pre-Diluted Red and Chevron Delo ELC-50/50 Pre-Diluted Red. The specifications mandate a minimum coolant life of 600,000 miles, freeze point protection of -34 degrees Fahrenheit, and boilover protection of +265 degrees Fahrenheit. Bids must be submitted electronically through the Kentucky eProcurement system by May 19, 2021, at 1:30 p.m. Eastern Time, with a tentative award date of May 20, 2021. The evaluation will be conducted on a best value basis allocating 95 points to the lowest price and 5 points to the best delivery time. The master agreement will commence June 1, 2021, and expire May 31, 2022, with four optional one-year renewal periods available by mutual written agreement, and all bids must remain valid for a minimum of ninety days following the bid closing date.

Qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies for individuals with severe disabilities receive additional preference scoring, while Kentucky resident bidders may receive reciprocal preference. Pricing must be submitted on an F.O.B. Destination Freight Prepaid basis with the vendor assuming responsibility for all freight charges and claims, and shipments will be directed to the KYTC Division of Equipment Warehouse in Frankfort or to direct ship locations specified in supporting documentation. Price increases are prohibited during the initial twelve-month period and limited to one increase during the contract term based on industry-wide price changes with written justification required thirty days in advance, while price decreases must be implemented immediately and the Commonwealth reserves the right to reduce prices to reflect industry-wide decreases. Delivery delays will result in penalties of one percent per day deducted from invoices for each day the vendor fails to meet the contracted delivery date unless delays result from factors outside vendor control. All bidders must complete and submit the Annual Affidavit for Bidders, Offerors and Contractors affirming compliance with Kentucky campaign finance laws, sales and use tax registration, state tax obligations, and other statutory requirements as specified in the affidavit. No specific budget range or award value is disclosed in the solicitation documents, with pricing to be determined through competitive bidding.