Pre-Development & Adaptive Use Assessment for Edgerton Park, Carriage House and Greenhouse

The City of New Haven Parks Department, in partnership with the Edgerton Park Conservancy and funded through the Connecticut Community Investment Account administered by the Department of Economic and Community Development's State Historic Preservation Office, is soliciting Request for Proposals for architectural services to develop a comprehensive Pre-Development and Adaptive Use Assessment for the Edgerton Park Carriage House and Greenhouse located at 75 Cliff Street in New Haven, Connecticut. The procurement seeks a qualified historical architect or consultant team meeting federal qualifications standards under 36 CFR Part 61 to assess the overall condition of both historic structures, provide guidance on retrofitting heating and cooling systems to comply with the City's climate and energy efficiency goals, and recommend adaptive reuse opportunities including potential installation of a commercial kitchen to support community programming and events. Deliverables include a detailed Conditions Assessment Report with preliminary cost estimates (in digital and three printed color copies for New Haven Parks plus one electronic copy for the State Historic Preservation Office), with all work performed in accordance with the Secretary of the Interior's Standards for the Treatment of Historic Properties and State Historic Preservation Office standards. The assessment will be hosted on the New Haven Parks website and presented at a public meeting in partnership with Edgerton Park Conservancy. The RFP was released on May 13, 2026, with a non-mandatory pre-proposal meeting scheduled for May 18, 2026, at 2:00 PM at the Carriage House; written questions must be submitted by May 26, 2026, at 5:00 PM; and proposals are due electronically through the City's eProcurement Portal by 11:00 AM on June 2, 2026. Proposer selection is anticipated by June 15, 2026, with contract negotiations beginning the week of June 26, 2026, and a contract start date of July 1, 2026, or soon thereafter. The consultant must be prepared to commence work within 30 days of contract award and complete the project within four to six months from contract execution.

No specific set-aside designations or disadvantaged enterprise restrictions are explicitly detailed in the primary RFP documentation; however, for construction-related subcontracting opportunities, the City of New Haven's standard terms require affirmative action to negotiate with minority contractors, women business enterprises, and disadvantaged women business enterprises. The procurement is not restricted to specific organization types, though the responding firm must employ a licensed historical architect registered in Connecticut who meets the Secretary of the Interior's Historic Preservation Professional Qualification Standards and can demonstrate experience in adaptive reuse of historic buildings with examples of similar completed projects. No incumbent vendors or current contractors are identified in the solicitation materials. The total project budget is $40,000, with the State of Connecticut providing a Survey and Planning Grant not to exceed $20,000 from the Community Investment Account; the City of New Haven is responsible for any costs exceeding the state grant amount. The initial contract term is one year with one optional one-year extension period subject to the Purchasing Agent's approval. Price proposals must include lump-sum pricing, hourly rates for assigned staff, and itemized costs for all tasks, materials, supplies, and incidental expenses including travel and lodging, with pricing fixed through the entire contract term unless material cost fluctuations exceeding 20 percent occur, requiring documented adjustment requests submitted at least 60 days before term expiration.