Pre-Advertisement Notice for Golf Course Retail Merchandise

The City of Atlanta Department of Parks and Recreation is conducting a multi-step competitive sealed bidding process for golf course retail merchandise across four municipal facilities (Alfred "Tup" Holmes, Chastain Park, Browns Mill, and Candler Park), beginning with a prequalification phase, with the full IFB due July 23, 2026.

The scope encompasses industry-standard golf retail goods including golf balls (premium, mid-level, and economic tiers), golf gloves, clubs (drivers, fairway woods, irons, wedges, putters across three quality tiers), footwear (golf shoes and socks), accessories (ball markers, tees, golf bags, towels, range finders, divot tools), and apparel (polo shirts, outerwear, head wear in multiple tiers, and custom logoed options). The selected vendor must provide access to its full product catalog throughout the contract term, recognizing that SKUs and availability will evolve. Recognized national or regional brands are preferred. All products must be appropriate for public-course operations serving daily fee play, leagues, tournaments, school programs, and public recreation.

The anticipated contract term is three years with two one-year renewal options. The annual retail budget is $500,000, with individual order sizes potentially reaching $100,000. Orders may be placed up to weekly with a maximum 30-day lead time. Multiple vendors will be awarded contracts by product category to ensure adequate supply coverage.

Pricing will be indexed to market benchmarks based on advertised catalog wholesale prices rather than fixed for the full term, allowing cost adjustment in response to market conditions. Performance metrics include minimum 95 percent product availability based on order fill rate, maximum 5 percent defective product rate, on-time delivery compliance, and vendor responsiveness with designated contacts responding within two business days.

The prequalification phase will evaluate vendors' ability to meet schedule and deliver goods on time. A Pre-Solicitation Conference will be held to provide additional details and address questions. No set-aside or preference program is identified.