Pre-Advertisement Notice-DEAM-City Plaza 133 Trinity

The City of Atlanta's Department of Enterprise Asset Management (DEAM) is procuring third-party property management services for City Plaza, a mixed-use development located at 133 Trinity Avenue, SW in Fulton County, Georgia through a Multi-Step Sealed Bid process that includes a prequalification phase followed by an Invitation for Bid (IFB). The property comprises 164 apartments (69 one-bedroom and 95 two-bedroom units totaling 143,000 square feet of net rentable area), approximately 28,192 square feet of ground-level retail space, a 274-space parking garage, and a 52-space surface parking lot, with current overall occupancy at 75 percent. The selected vendor must provide comprehensive property management services including tenant relations, lease administration, financial reporting, maintenance coordination, regulatory compliance, 24-hour emergency response, security deposit administration, billing and collection activities, utility establishment, and security services. Required qualifications include a minimum of 10 years of office, retail, and/or residential management experience, with site managers possessing a minimum of 7 years' experience; the management team must include a Property Manager, Assistant Property Manager, Leasing Agent, Maintenance Supervisor, Maintenance Technicians, and off-site positions including Regional Manager and VP Operations. The vendor will be authorized to withdraw management fees of 4 percent of monthly revenue plus $6,000 monthly, maintain a carry-forward operating balance not to exceed $100,000, and approve individual expenditures up to $5,000 with written approval required for amounts exceeding that threshold. Deliverables include submission of a Property Operation Plan within 45 days of contract award and a Property Management Transition Plan 45 days prior to contract termination, along with monthly, quarterly, and annual reporting to the City. The due date for responses is March 27, 2026, with a Pre-Solicitation Conference to be held to provide additional details and address questions.

The solicitation document does not specify set-aside designations or restrictions on the types of organizations eligible to respond. No incumbent vendor or current contractor information is identified in the available documentation. The property's estimated stabilized income is $262,243.84 monthly with average expenses of $199,413.60 monthly, providing a basis for understanding the financial scope of the management contract. The contract requires 120-day notice for termination and establishes that monthly net revenues must be forwarded to the City by the 15th of the following month after authorized expenses are paid. Additional details regarding evaluation criteria, specific award values, and budget ranges will be provided during the Pre-Solicitation Conference and in subsequent bid solicitation documents.