PracticePanther

The Florida Agency for Persons with Disabilities is seeking a single-source vendor to provide a one-year subscription to PracticePanther legal management software through Leon County (FIPS Code 12073). The procurement, tracked as APD SS 2526-035, was posted on May 20, 2026, with a vendor information deadline of June 11, 2026. PracticePanther delivers a comprehensive legal operations platform that integrates case and matter management, time and expense tracking, billing and invoicing, document storage, calendaring, and client communication features into a centralized, secure system. The agency seeks to consolidate multiple disparate systems into a single platform to reduce administrative burden and streamline daily legal operations. Key evaluation criteria that led to PracticePanther's selection include the vendor's ability to offer no additional fees for data migration and configuration, demonstrated compatibility with the agency's information security specifications, and competitive ongoing service costs compared to alternatives that imposed migration fees, lacked security alignment, or carried higher operational expenses. Interested vendors should contact Procurement Officer Alexis Capps at the Bureau of General Services and Procurement, 4030 Esplanade Way, Tallahassee, Florida 32399, via phone at (850) 666-2895 or email at Purchasing@apdcares.org.

This is a single-source procurement designation, indicating that the agency has determined PracticePanther as the sole appropriate vendor based on the significant resources already invested in configuring the platform during the previous fiscal year and the agency's prior evaluation demonstrating that competing products did not meet operational requirements or offered inferior terms. No information regarding set-aside designations for disadvantaged enterprises or small business preferences is specified in the procurement document. PracticePanther represents the incumbent technology solution, with the agency having already invested substantially in its configuration and implementation. The estimated contract value is $19,200.00 for the one-year subscription term. The procurement has received approval from the Office of the General Counsel, including Executive Office Manager Anne Bevis, Senior Attorney Brett Taylor, and Deputy General Counsel Carrie McNamara, as well as Bureau of General Services and Procurement leadership.