Power transformer procurement

The City of Green Cove Springs, Florida, through this Request for Quotation (RFQ) #2025-07, is procuring one 230-23.9kV 25/33/42/47 MVA power transformer with a Load Tap Changer (LTC) for installation at the Chapman Substation in Clay County. Bidders must furnish the transformer with a 5-year warranty, one set of spare parts, and comprehensive delivery and installation services including transportation on an F.O.B. Destination basis, offloading, assembly, factory testing, and field services. The transformer must be designed, manufactured, assembled, and factory tested in strict accordance with detailed technical specifications, with a manufacturer's field service engineer required to perform field services under the supervision of the buyer's construction contractor. Deliverables include certification that the goods are ready for energizing, with all testing and assembly performed at the Point of Destination. Electronic responses are due by August 7, 2025, at 10:00 a.m. through the city's e-Procurement Portal. Bidders must submit bid security in the form of a bid bond, cashier's check, or certified check equal to 5% of the bid amount, along with comprehensive documentation including an ANSI Transformer Specification Form, Public Entity Crimes Requirement form, Drug-Free Workplace Compliance Form, and W-9. The city reserves the right to award the contract to the most responsible and responsive proposer based on the best interests of the City of Green Cove Springs.

The solicitation document does not specify set-aside designations or restrictions limiting participation to disadvantaged enterprises or particular business classifications, indicating this procurement is open to qualified vendors meeting the technical and delivery requirements. No incumbent vendors or current contractors are identified in the solicitation materials. The specific award value or budget range is not disclosed in the publicly available documentation; however, qualified bidders should anticipate that evaluation will be based on ability to meet technical specifications, delivery timelines, warranty provisions, and overall cost-effectiveness. Prospective bidders should review the complete technical specifications and contract requirements in the RFQ to ensure full compliance with all submission requirements and municipal procurement procedures established by the City of Green Cove Springs.