Power Take Off Parts and Repair

Long Beach Utilities Department is requesting quotes on Power Take Off (PTO) related parts and repair services for heavy and light duty trucks under RFQ posted June 29, 2023, with quotes due July 20, 2023. Vendors must be located within a 30-mile radius of LBU's Operations Service Center — a geographic eligibility filter.

The scope includes provision of all materials, tools, parts, equipment, and labor necessary to repair PTO units and potentially transmission components if repair is deemed necessary during diagnosis. The fleet includes a 2014 Freightliner 114SD, 2019 Ford F-350 SD, and 2010 AutoCar ACX42. The RFQ specifies a 20-line parts list and requests hourly labor rates for both PTO repair and transmission repair services related to PTO work. Vendors must have been in business providing PTO-related parts and repair services for at least three years and possess appropriate equipment and trained personnel.

Insurance requirements are comprehensive general liability of $1,000,000 per occurrence, automobile liability of $500,000, and workers' compensation as required by California law. Quoted prices must remain firm for the entire one-year contract term with no manufacturer price increases permitted. The awarded vendor must maintain adequate stock for timely weekly and emergency deliveries, with parts delivered within three business days and repairs completed within seven business days, or same-day and 24-hour response for emergency repairs. Award is based on rates and unit prices provided along with meeting specification requirements; quantities are not a consideration factor. Payment is due within 30 days of invoice acceptance.

A Notice of Intent to Award issued August 1, 2023 identifies Western Truck Exchange and Truck Pro as responsive bidders selected for award. Western Truck Exchange quoted $200 per hour for PTO repair and $200 per hour for transmission repair; Truck Pro quoted $150 per hour for PTO repair and $180 per hour for transmission repair.