Postage meters and maintenance (LAD24-2281)

The California Department of Motor Vehicles (DMV) has issued a Request for Quotation (RFQ #LAD24-2281) for the rental and maintenance of postage systems across 17 different Driver Safety Office locations throughout California, including Bakersfield, Sacramento, San Diego, and others. The procurement seeks to secure a three-year contract for 17 postage meter mailing units, specifically comprising 4 semi-automatic and 13 automatic postage systems with integrated scales and varying mail processing capabilities. Machines for smaller offices like Bakersfield and Redding must process 65-85 pieces of mail per minute, while larger locations require systems capable of processing 120-175 pieces per minute. The quote is due on April 4, 2025, at 10:00 AM PST, with an anticipated contract award on April 15, 2025, and contractors expected to be ready to begin work within 10 business days of the award. Evaluation criteria will include lowest cost proposal that meets all requirements, with additional considerations for comprehensive service provision, including equipment installation, training, maintenance, network security, and data protection.

The solicitation includes specific provisions for small business and Disabled Veteran Business Enterprise (DVBE) participation, offering potential 5% preference for qualifying businesses. Funding for the contract is contingent on annual budget adoption by the California Legislature and Governor's signature. Contractors must provide comprehensive services including all labor, tools, materials, equipment replacement, supervision, travel, shipping, handling, taxes, delivery, setup, removal, repairs, insurance, and permit fees necessary to maintain postage systems in good working condition. The DMV will require strict compliance with state and federal non-discrimination statutes, and contractors must submit detailed cost proposals broken down by location and postage system type. While no specific budget range is explicitly stated, the comprehensive nature of the contract suggests a substantial multi-year investment in mailing infrastructure across multiple California DMV offices, with quarterly pricing adjustments and pro-rata payment reductions for days when services are not rendered as required.