Portage County Commercial Food Service Equipment

Portage County, Wisconsin, through its Purchasing Department, is seeking bids for commercial food service equipment to be installed at the Portage County Aging and Disability Resource Center Kitchen. The procurement involves two specific items: two electric combination steamer/convection ovens and one natural gas tilt skillet. The combination ovens must feature stainless steel construction, reversible nine-speed fans, handheld sprayers, and specific door hinge configurations with a maximum width of 45 inches. The tilt skillet must be stainless steel with a 30-gallon capacity, minimum 90,000 BTU/hr rating, spring-assist cover, and power tilt system with a cooking surface width not exceeding 29 inches. Bidders must be original manufacturers or authorized distributors with at least three years of experience in commercial kitchen equipment. The evaluation criteria will focus on the lowest net unit price from a responsive, responsible bidder meeting all specifications, with consideration given to life cycle costs, energy efficiency, warranties, and maintenance fees. Key deadlines include a bid submission due date of September 13, 2018, with questions about specifications due by September 5, 2018. The desired delivery and installation date is no later than October 12, 2018, and a pre-bid site visit was available by contacting Kristi Cooley at 715-346-1413.

The contract requires bidders to provide comprehensive documentation, including a Signature and Authority Affidavit Form, References Sheet, Bid Offer Form, complete product specifications, descriptive brochures, and manufacturer warranty statements. Successful contractors must provide installation, initial startup, staff training, and a designated County contact person for setup and operation. The contract includes a one-year warranty for defective workmanship in addition to manufacturer warranties. Insurance requirements are specific, including worker's compensation, commercial liability of one million dollars for bodily injury and property damage, and motor vehicle insurance of one million dollars per occurrence. The County is exempt from federal excise and Wisconsin sales taxes. While no specific set-aside designations or disadvantaged enterprise requirements are mentioned, Portage County reserves the right to accept or reject any or all bids, waive technicalities, and request clarification as deemed in the county's best interests. The procurement does not specify an exact award value, but the bid involves the purchase and installation of commercial kitchen equipment for the County's Aging and Disability Resource Center.