Portable Traffic Signal System

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, acting on behalf of the Department of Transportation, is issuing a Request for Quotation (RFQ) to establish a Master Agreement contract for the procurement of portable traffic signal systems. The procurement seeks quotations for trailer-mounted, self-contained portable traffic signal units, with each unit consisting of two signal heads—one mounted on an overhead mast arm and one on a vertical upright. The Maine Department of Transportation anticipates purchasing two units during the first year of the Master Agreement, though usage by other State agencies is unknown. Bidders must submit detailed specification sheets certifying compliance with all technical requirements, manufacturer product data sheets, warranty information, and proof of service facilities within Maine staffed with trained technicians. Award will be made on a best value basis to the lowest-priced qualified bidder meeting all specifications, with the State reserving the right to make multiple awards or no award. Quotations must be submitted via the State of Maine's AdvantageME Vendor Self Service system no later than 4:00 p.m. Eastern Standard Time on May 29, 2026, with the contract period running from June 1, 2026 through May 31, 2027, followed by four optional one-year extension periods.

Bidders must certify they are not foreign adversary business entities and do not utilize prohibited information and communications technology as defined under Title 5 M.R.S. 2021 and 2030-B. Pricing must be quoted on an FOB Destination basis, inclusive of all shipping charges to State facilities, and all quoted prices and rates must remain firm for a minimum of one year from the initial contract period. The State is exempt from federal, state, and local taxes and requests quotations without tax inclusion. No specific set-aside designations for disadvantaged enterprises are mentioned in the available documentation, and no incumbent vendors or budget ranges have been disclosed. Bidders are required to provide completed bid cover pages, specification responses, municipality participation certifications, and master agreement contact information, with failure to provide requested documentation potentially resulting in bid rejection.