Portable Traffic Data Collection Camera System

The Kansas Department of Transportation (KDOT) is issuing a Request for Proposal to establish an indefinite quantity contract with a qualified vendor for a Portable Traffic Data Collection Camera System. The procurement seeks a complete system including a portable camera, processing unit, pole assembly, mounting kit, batteries, software, cellular modem, and antenna system capable of collecting traffic volumes, turning movements, speed data, vehicle classification data, and pedestrian data in accordance with FHWA 13-vehicle category classification standards. The system must operate reliably in temperatures ranging from -20°C to +50°C with a minimum 48-hour battery life and be delivered to 500 N Hendricks Street, Hutchinson, KS 67501. The contract includes a mandatory 5-year warranty and a 5-year software subscription for KDOT's Bureau of Traffic Engineering. Proposals must be submitted by May 14, 2026, at 2:00 PM CST, with questions due by April 22, 2026. Vendors must demonstrate five years of continuous active participation in the applicable industry and provide three references from the past five years. The contract will run for three years from the date of final signature with options to renew for two additional twelve-month periods. Bidders must submit separate technical and cost proposals with pricing per unit for the camera system, 5-year warranty, and annual software subscription fees for years one through five, with all prices remaining firm throughout the contract period.

Bidders must comply with Kansas state requirements including obtaining a current Tax Clearance Certificate, certifying compliance with the Immigration Reform and Control Act of 1986, and acknowledging sexual harassment policies, Israel boycott certifications, and telecommunications equipment restrictions. The State of Kansas reserves the right to accept or reject any bid responses and waive minor deviations from specifications. Bidders may claim Bidder Preference categories if qualified, including Disabled Veteran Owned Business or Certified Business designations. Prospective bidders must be officially invited to the event and must request their invitation at least 24 hours before the bid closing time, with clarification questions submitted via email in Microsoft Word format to Tyrone M Gasper (Tyrone.Gasper@ks.gov or 785/296-3126). The procurement accepts payment via Procurement Card (P-Card) and electronic funds transfer (EFT) with no additional charges permitted for P-Card usage. No specific budget or award value range is publicly disclosed in the available documentation, and delivery is scheduled for May 19, 2026.