Portable Toilet Services

The Town of Hilton Head Island, South Carolina, located in Barnwell County, is soliciting sealed bids for professional portable toilet services through Invitation for Bid (IFB) 2025-24. The procurement requires a qualified contractor to provide portable toilet services at three specified locations: the County boat ramp at 68 Helmsman Way, 97 Marshland Road, and a parking lot at 15 Union Cemetery Road, with two units per location (one regular and one handicap-accessible unit). Services must include cleaning and restocking on Mondays and Fridays, with additional hand washing stations available as needed and extra portable toilets required during holiday weekends and special events. Bidders must have a minimum of three years of experience in portable toilet services and provide a certificate of insurance with $1,000,000 in general and auto liability coverage. The bid submission deadline is September 3, 2025, at 5:00 pm Eastern Time, with a virtual public bid opening scheduled for September 4, 2025, at 9:30 am. The contract term is one year with options to renew for up to four additional years upon mutual agreement. Evaluation of proposals will consider pricing, experience, qualifications, staffing capabilities, safety protocols, and client references, with emphasis on maintaining service quality appropriate for a premier tourist destination.

The Town of Hilton Head Island offers a local vendor preference that may reduce bid prices by 5% for certified local vendors. Bidders must complete multiple forms including a references form, an affidavit for the South Carolina Illegal Immigration Reform Act, a comprehensive questionnaire addressing operational capacity and qualifications, and a pricing form that requests both monthly and daily fees for portable toilet and hand washing station services. No specific incumbent contractor is identified in the available documentation, and no set-aside designations for disadvantaged enterprises, women-owned businesses, or other protected classes are mentioned. The bid is valid for 60 days following the bid opening date. Although a specific budget or award value is not provided in the procurement documents, contractors should note that pricing should be all-inclusive of applicable taxes and that the Town reserves the right to accept or reject any bids and may negotiate with qualified bidders.