Portable GC with Photoionization Detector

The Commonwealth of Kentucky's Division of Waste Management, on behalf of Elliott County, issued Request for Bid (RFB) 758 2000000178 for the procurement of one portable gas chromatography device with photoionization detector capability. The solicitation seeks a FROG-5000 or approved equivalent hand-held, portable unit weighing less than 5 pounds, designed to detect volatile organic compounds in water, soil, and air samples. Required specifications include an air sampler platform, tool kit, replacement activated carbon and molecular sieves, integrated software, 9-hour battery life with charger, removable micro-SD card for data transfer, and one-year warranty. Bidders proposing alternate brands or equivalent specifications must submit descriptive literature for verification; failure to provide sufficient documentation may result in a non-responsive bid determination. The bid price must include all delivery and handling costs, with delivery required to the Division of Waste Management at 300 Sower Boulevard, 2nd Floor, Frankfort, Kentucky 40601. Written vendor questions were due by September 26, 2019, at 12:00 p.m. ET, with bids due by October 3, 2019, at 1:30 p.m. ET, and delivery required by November 8, 2019. Award determination utilized a best value ranking approach allocating 90 points to price and 10 points to delivery time, with the lowest-priced bidder receiving maximum points and other bidders scored proportionally; delivery points were awarded only to vendors delivering sooner than the required date, with a one percent daily deduction from invoices for late delivery.

Kentucky resident bidders are entitled to reciprocal preference consideration in the evaluation process. Qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies for individuals with severe disabilities receive preference equal to twenty or fifteen percent of maximum points. All proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date, and pricing must be submitted exclusive of federal excise taxes and Kentucky sales or use taxes on an F.O.B. Destination Freight Prepaid and Allowed basis. Bidders were required to submit a signed face page of the solicitation, completed bid information, and acknowledge agreement with all terms and conditions outlined in the attachments, including a notarized Annual Affidavit for Bidders, Offerors, and Contractors confirming compliance with Kentucky campaign finance laws, tax registration, and non-participation in trade boycotts. No specific budget amount or incumbent contractor information was provided in the solicitation documents. The Commonwealth reserved the right to cancel the contract with 30 days' notice and may cancel the RFB if responses exceeded available funding.