Portable classroom rental 2026

The Richmond County Board of Education, Maintenance and Facilities Department in Augusta, Georgia is issuing RFP #26-200 for the rental, relocation, and installation of portable modular classrooms. The procurement seeks qualified vendors to furnish all labor, equipment, and materials required to supply and install modular portable buildings suitable for educational purposes, compliant with state and local building codes. Deliverables include single and multi-classroom units, restroom facilities, and storage units with specifications such as 750-850 square foot classrooms, HVAC systems with dehumidification, fire sprinkler installation, decking, ramps, railings, and accessibility features, with pricing requested for 1-, 2-, 4-, 6-, 8-, 10-, and 12-classroom configurations with and without restrooms. Successful vendors must demonstrate strong project experience and references (weighted at 30%), quick lead times for complete installation (weighted at 30%), firm financial standing (weighted at 10%), quality vendor overview (weighted at 10%), and competitive total 2-year lease costs (weighted at 20%), with award not necessarily going to the lowest bidder. The proposal submission deadline is 3:00 p.m. on February 4, 2026, at 864 Broad Street, Augusta, Georgia 30901, with an anticipated award date of February 10, 2026. The contract term is approximately 24 months from the award date, with options to renew for three additional one-year periods under the same terms and conditions, and pricing must remain firm for two years from the award date, excluding applicable state and local taxes.

Vendors must meet specific insurance requirements including commercial general liability with $1 million minimum limits, commercial auto liability with $1 million limits, umbrella coverage of $2 million, statutory workers' compensation, and employer's liability of $100,000, with all carriers maintaining an A.M. Best rating of A- or higher and being licensed in Georgia. A bid bond of not less than 5% of the base bid (calculated using 10-classroom restroom unit 2-year lease pricing) is required, and the successful vendor must provide both a performance bond and payment bond each equal to 100% of the contract sum. Vendors must comply with E-Verify requirements, conduct periodic criminal background checks to screen for registered sex offenders, and adhere to smoke-free environment policies. All construction work must occur outside school operating hours (typically 7 a.m.-4 p.m. Monday through Friday) unless approved by Richmond County School System, with at least 24 hours' notice required for work during school hours. The RFP does not specify set-aside designations or restrictions for disadvantaged enterprises, nor does it identify incumbent vendors or current contractors. No specific award value or budget range is disclosed in the procurement documents.