PROJECT MANUAL

PORTABLE CLASSROOM RENTAL 2026

RICHMOND COUNTY SCHOOL SYSTEM

AUGUSTA, GEORGIA

RFP #26-200

January 7, 2026

Prepared By David R. Perry

Assistant Director of Planning and Construction Richmond School System

Maintenance and Facilities Department 2956 Mike Padgett Hwy. Augusta, Georgia 30906

RICHMOND COUNTY SCHOOL SYSTEM MAINTENANCE & FACILITIES DEPARTMENT

JANUARY 7, 2026 PORTABLE CLASSROOM RENTAL

RFP#26-200

INDEX OF CONTRACT DOCUMENTS

PROJECT NO. RFP #26-200

PROJECT NAME: PORTABLE CLASSROOM RENTAL 2026

1. Specifications, bound herein, in the following order:

Division 1 General

SECTION TITLE

A Invitation to Bid

B Proposal Form

C Standard Terms and Conditions

D General Conditions and Specifications

E Special Terms and Conditions

REQUEST FOR PROPOSAL

Proposals from contractors will be received for PORTABLE CLASSROOM RENTAL 2026 RFP #26-200 by the Richmond County Board of Education, Augusta, Georgia, (herein after referred to as “Richmond County School System”, “RCSS” or “Owner”) until 3:00 P.M. local time, Wednesday, February 4, 2026.

No bid may be withdrawn for a period of thirty-five (35) days after time has been called on the date of opening.

The Richmond County Board of Education reserves the right to reject any and all bids and to waive technicalities and informalities.

Bids shall be submitted and addressed to:

Dr. Malinda Cobb, Superintendent of Schools Richmond County Board of Education 864 Broad Street Augusta Georgia 30901 c/o Mr. Bobby Smith CPA, CFO

SECTION B - PROPOSAL FORM

RE: PORTABLE CLASSROOM RENTAL 2026

To Whom it May Concern:

B-01 Having carefully examined the project manual entitled PORTABLE CLASSROOM RENTAL 2026 Project No. RFP #26-200, Richmond County School System, Augusta, Georgia, and Addendum (a) No. (s)_______________________ that may have been provided, the undersigned proposes to furnish all services, labor and equipment called for the entire service in accordance with the aforesaid documents for the sums stated in the table below:

Quantity of Classrooms

Portable Building Type

Price (ea.)

Per Month

Lease

Price to Provide and Install Fire Sprinklers and Riser (to include inspection/approval by local authorities having jurisdiction)

(AHJ)

Total Fees (including Lease and all other fees) for a ~1 Year

Lease

Total Fees (including Lease and all other fees) for a ~2 Year Lease

Classroom

With Restrooms

Classroom

Without

Classrooms

Pricing for the 10 Classrooms with Restrooms (2-year Lease dollar amount) is considered your base bid amount for the bid bond.

To provide Temporary Portable Classrooms on a Lease Basis to the Richmond County School System.

CONTRACTOR NAME: _____________________________________________ DATE: ___________________________________________

B-02. The undersigned further proposes that should any of the following alternates or unit prices be accepted and is incorporated in the contract, the Base Bid may be altered if elected by the Owner as follows:

See section 19 of Special Terms and Conditions

B-03 N/A

B-04 For and in consideration of the sum of $1.00, the receipt of which is hereby acknowledged, the undersigned agrees that this proposal may not be revoked or withdrawn after the time set for the opening of bids but shall remain open for acceptance for a period of thirty-five (35) days following such time.

B-05 In case he be notified in writing by mail, telegraph, or delivery of the acceptance of this proposal within thirty-five (35) days after the time set for the opening of bids, the undersigned agrees to execute within ten (10) days a contract (Form of Agreement Between Contractor and Owner, Form No. 418) for the work for the above stated compensation and at the same time to furnish and deliver to the Owner a performance bond and a payment bond in accordance with the forms shown in Article E-30 of the General Conditions of the Contract, both in an amount equal to 100% of the contract sum.

B-06 The undersigned agrees to commence actual physical work on the site with an equal force and equipment within ten (10) days after the notice-to proceed by the owner and to complete in ____________ consecutive calendar days from and including said date.

B-07 Enclosed herewith is a bid bond in the amount of

____________________________________________________________Dollars ($________________) being not less than 5% of the Base Bid. Please use your pricing for the 10 classrooms with restrooms (2-year lease pricing) as your base bid amount.

Certified Checks Not Acceptable The undersigned agrees that the above stated amount is the proper measure of liquidated damages which the

Owner will sustain by the failure of the undersigned to execute the contract and to furnish the performance bond and the payment bond in case this proposal is accepted and further agrees to the following:

B-08 If this proposal is accepted within thirty-five (35) days after the date set for the opening of bids and undersigned fails to execute the contract within ten (10) days after written notification of such acceptance or if he fails to furnish both a performance bond and a payment bond, the obligation of the bid bond will remain in full force and effect and the money payable thereon shall be paid into the funds of the Owner as liquidated damages for such failure; otherwise the obligation of the bond will be null and void.

B-09 The following subcontractors are listed for approval by the Owner and Architect.

1. Fire Sprinkler Installation_____________________________________________________

2 Portable Installation____________________________________________________

3. ______________________________________________________

4. _______________________________________________________

5. ______________________________________________________

B-10 The bidder submits the following statement of bidder’s qualifications: (see next page)

B-11 The bidder submits the attached “Sex Offender Statement” and “E-Verify Contractor Affidavit”.

STATEMENT OF BIDDER'S QUALIFICATIONS

MUST ACCOMPANY YOUR SEALED BID

NAME OF BIDDER:

BUSINESS

ADDRESS:

CITY, STATE, ZIP

EMAIL:

PHONE NUMBER:

FAX

NUMBER________________________

WHEN ORGANIZED:

WHEN

INCORPORATED:

BUSINESS TYPE (CHECK ONE):

GENERAL CONTRACTOR____________; SUBCONTRACTOR: _______; OTHER: ________

PLAN OF ORGANIZATION (CHECK ONE):

PROPRIETORSHIP: ________; PARTNERSHIP: __________; CORPORATION: _________

Credit available for this contract: $_______________________________________________

Contracts now in hand:

* With your proposal you must include a current audited financial statement.

The Bidder has never refused to sign a contract at the original bid.

(True _____) (False ______)

The Bidder has never declared in default on a contract.

(True _____) (False ______)

By signing this document, I (the bidder) certify that construction, under this company’s name, is my primary means of business and employment.

Remarks: ____________________________________________________________

The above statements must be subscribed and sworn to before a Notary Public.

The foregoing statement of qualifications is submitted under oath.

Respectfully submitted, DATE: ______________________________________________________

COMPANY NAME:

PRINTED NAME

SIGNATURE:

TITLE:

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ________ DAY OF ______________, 202_____.

NOTARY PUBLIC: _____________________________________________________________

My Commission Expires: ____________________________________

The full names and addresses of person and firms interested in the foregoing bids as principals:

NAME ADDRESS

The Legal name of the bidder is: __________________________________________________________

STANDARD TERMS AND CONDITIONS

1) TIME AND PLACE: Bids will be received by the Richmond County School System until 3:00 p.m., on Wednesday, February 4, 2026, at 864 Broad Street; Augusta, GA 30901.

2) LATE BIDS AND PROPOSALS: Regardless of cause, late bids and proposals will not be accepted and will automatically be disqualified from bid consideration. It shall be solely the vendor’s risk to ensure delivery at the designated office by the designated time. Late bids and proposals will not be opened and may be returned to the vendor.

3) BID FORM: All bids must be submitted on the provided bid form.

4) SEALED BID REQUIREMENT: Each bid must be submitted in a sealed envelope addressed to Dr. Malinda Cobb, Superintendent of Schools, c/o Mr. Bobby A. Smith, Chief Financial Officer, Richmond County School System, 864 Broad Street, Augusta, Georgia 30901. Each sealed envelope containing a bid must be plainly marked on the outside “PORTABLE CLASSROOM RENTAL 2026 RFP #26-200” and the envelope must bear on the outside the name and complete address of the vendor. If forwarded by mail, the sealed envelope containing the proposal must be enclosed in another envelope addressed to Dr. Malinda Cobb Superintendent of Schools, c/o Mr. Bobby A. Smith, CFO, Richmond County School System, 864 Broad Street, Augusta, Georgia 30901, RFP #26-200

5) DELIVERY AND FREIGHT REQUIREMENTS: As outlined herein.

6) NOTE TO BIDDERS: Bidders must satisfy themselves of the accuracy of the estimate quantities in the bid schedule by a review of provided specifications including any addenda. After bids have been submitted, the bidder shall not assert that there was a misunderstanding concerning the quantities of work or of the nature of the work to be done.

7) SERVICE REQUIREMENT: The successful vendor agrees to accomplish all work covered by these specifications.

8) RIGHT TO INVESTIGATE: The Richmond County School System may make such investigations as it deems necessary to determine the ability of the bidder to perform the work and the bidder shall furnish the Owner all such information and data for this purpose as it may request. The RCSS reserves the right to reject any bid if the evidence submitted by or investigation of such bidder fails to satisfy the Board that such bidder is properly qualified to carry out the obligations of the agreement and to complete the work.

9) CONTRACT PERIOD: Anticipated award date is February 10, 2026. Lease of portable buildings as needed will be made during the 24 months from the award date. Monthly rentals will be paid only for the time buildings are placed on RCSS property.

10) OPTION TO RENEW: The Richmond County School System shall have the option to renew for three (3) additional one-year periods at the same cost, terms, and conditions as the original contract contingent upon the mutual agreement of the vendor and Richmond County School System.

See section 18 of Special Terms and Conditions

11) PROOF OF INSURANCE: The contractor will be required to carry Workmen’s Compensation Insurance, Contractor’s Protective Liability Insurance, and Contractor’s Public Liability Insurance, and Personal Injury.

Within five (5) business days of notification of the pending award, the vendor must provide proof of insurance with a minimum of the limits indicated below. Statutory Workers’ Compensation must also be provided. The vendor must email the Certificate of Insurance to the Owner representative, David Perry, Assistant Director of Planning and Construction, perryda@boe.richmond.k12.ga.us.

Commercial General Liability with limits of at least $1 million. Coverage must include products and completed operations with reporting of claims on an occurrence basis.

Commercial Auto Liability with limits of at least $1 million.

Umbrella Coverage in excess of GL and Auto of at least $2 million Statutory Workers' Compensation Employer's Liability of at least $100,000 Vendor’s insurance carrier must have a financial size category of at least V.

Richmond County School System must be named as an additional insured on all applicable policies. The insurance carriers should be licensed to do business in the state of Georgia. The carriers must have an AM Best rating of A- or higher.

Please Note:

• Signing of the Acknowledgement and Agreement signifies that vendor complies with insurance requirements as specified.

• Proof of Insurance is not required with the submission of the proposal but must be available upon request (including during the evaluation process). RCSS will require proof of insurance before issuance of the Award Letter/Contract.

• Vendor may choose to include proof of insurance with the submission of proposal to expedite the evaluation process and issuance of the award to the successful vendor.

12) RIGHT TO RE-BID: The Richmond County School System reserves the right to reject any and all bids. The right is reserved to reject any and all quotations, to omit any items called for or to accept the bid deemed best for the Richmond County School System.

13) REJECTION OF PROPOSALS: The Richmond County School System reserves the right to reject, in whole or in part, any and all proposals received, to waive all technicalities, or to negotiate any term(s) or provision(s) of such proposals as meet the requirements and specifications of this RFP, such rejection, waiver, or negotiation to be accomplished in any manner necessary to serve the best interests of the Richmond County School System. The Richmond County School System also reserves the right to be the sole judge of the suitability of any and all proposals for use by the Richmond County School System.

The Richmond County School System reserves the right to reject or otherwise disregard, in whole or in part, any ambiguous proposals which are uncertain as to terms or compliance with specifications.

14) NON-WITHDRAWAL PERIOD: Bids may not be withdrawn for a period of thirty (35) days from date of bid opening.

15) STATE-MANDATED WALK AWAY PROVISION: In the event a contract is awarded for more than one year, the following language regarding “walk-away” and “jurisdiction and venue” shall be inserted in the contract to be executed:

O.C.G.A. 20-2-506:

“Pursuant to O.C.G.A. § 20-2-506, notwithstanding any other provision herein this contract shall terminate absolutely and without further obligation on behalf of the School System at the close of each calendar year in which it was executed and at the close of each successive calendar year for which it may be renewed provided thirty (30) days prior written notice is given by the School System to the vendor prior to the end of such calendar year.

In addition, this contract shall terminate immediately and absolutely at such time that appropriated and otherwise obligated funds are no longer available to satisfy the obligation of the School System under the contract.

This contract shall be deemed to obligate the School System for the sums payable during the calendar year the agreement was executed or in the event of a renewal by the School System for those sums payable at the end of any renewed calendar year.

The contract shall be deemed to have been automatically renewed for each applicable calendar year, not to exceed the initial term of contract, unless positive action is taken by the School System to terminate such contract herein as set forth.”

16) JURISDICTION AND VENUE: “This contract shall be governed and constructed in accordance with the laws of the State of Georgia, Richmond County. Venue and jurisdiction will be that of a court of competent jurisdiction in Richmond County, Georgia.

17) CANCELLATION: In the event at any time during the contract period the bidder cannot provide acceptable products and services, the Richmond County School System reserves the right to make other temporary arrangements for procuring portable classrooms.

18) DUTY TO PROTECT: The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3-34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that the criminal history record inquiries shall be made current upon the awarding of a successful bid on contract and checked no less than annually during the duration of the contract. See ATTACHMENT “A” for Sex Offender Acknowledgement Form.

19) E-VERIFY: The Contractor agrees to comply with the requirements of A.R.S. § 41-4401.

a. The Contractor warrants compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with Section A.R.S. § 23-214, Subsection A. (That subsection reads: “After December 31, 2007, every employer, after hiring an employee, shall verify the employment eligibility of the employee through the E-Verify program.)

b. A breach of a warranty regarding compliance with immigration laws and regulations shall be deemed a material breach of the contract and the Contractor may be subject to penalties up to and including termination of the contract.

c. The Owner retains the legal right to inspect the papers of any employee who works on the contract to ensure that the Contractor or its subcontractor(s) is/are complying with the foregoing warranty under paragraph (a).

See ATTACHMENT “B” for E-Verify Affidavit Form.

20) SMOKE FREE ENVIRONMENT: Contractor shall prohibit employees from using or displaying tobacco products including smokeless tobacco, while the employee is on duty at the assigned location. For the duration of the contract there shall be no use of any tobacco or vape products on any property of the Richmond County School System.

21) AWARD METHOD: Award will be based on the evaluation criteria as outlined below. This may result in awards not made to the lowest bidder. Each proposal will be evaluated on the following matrix scale.

Category Weighted Scale Vendor Firm Overview 10% Financial Information 10% Project Experience and References 30% Lead Time for Complete Installation 30% Total 2 Year Lease Cost 20%

22) TAX EXEMPT: The Richmond County School System is exempt for State sales taxes. Bid prices shall exclude Federal or State taxes that can be eliminated in sales to public school systems in the state of Georgia.

23) TIME OF THE ESSENCE: Failure of the successful vendor to perform contracted services or deliver the merchandise within the required time shall constitute a material breach of contract. If a breach occurs, the vendor may be responsible for any damages the school system incurs.

24). INQUIRIES REGARDING THIS REQUEST FOR PROPOSAL: All communications concerning this request for proposal must be submitted in writing by electronic mail to:

Richmond County School System – Business Office Attn: Ms. Cecilia Perkins – (706)826-1298 Email perkice@boe.richmond.k12.ga.us

Only written questions submitted by email will be accepted. No response other than what is written and distributed by the Business Office will be binding upon the Richmond County School System.

Originating departments may be called upon for clarification in their area of expertise at the discretion of the Business Office. Written responses to questions, requests for clarification, or interpretations will be furnished to all participating vendors.

All requests for clarification or interpretations must be submitted to the Business Office on or before the close of business JANUARY 27, 2026, 5:00 p.m.

25) ADDENDUMS: In the event an addendum becomes necessary, it will originate in the Business Office and will be distributed via the website www.rcobe.org/bids. Any addenda issued during the time of the request for proposal distribution should be acknowledged by the participating contractor and attached to their response form.

26) INSPECTION OF PUBLIC RECORDS: All information received from vendors shall be subject to inspection once the bid is awarded under Georgia Public Records Act.

mailto:perkice@boe.richmond.k12.ga.us http://www.rcobe.org/bids

D-INDEX TO GENERAL CONDITIONS

• Summary of Work

• Prior notice

• Contractor Use of Premises

GENERAL CONDITIONS

• The Work Shall Consist of: The contractor shall provide all labor, equipment and materials required to supply and install modular portable buildings that can be used as classrooms, offices and storage spaces for Richmond County Schools System. These modular portable buildings shall be designed for buildings suitable for educational purposes, being in compliances with state and local building codes and regulations and approved by local authorities having jurisdiction (AHJ) and placed where requested within the school district, as Prepared by the Department of Maintenance and Facilities - Richmond County School System, David R. Perry, Assistant Director of Planning and Construction, dated January 7, 2026.

• Rendering of services called for in this Project Manual shall be done with prior notice.

• Contractor Use of Premises:

Coordinate parking of trucks or equipment on premises with Owner Representative. Keep driveways and entrances clear at all times. Do not use these areas for parking or placement of materials. Schedule deliveries to minimize requirements for storage of materials. Contractor must remove from premises and dispose of all waste associated with work before conclusion of each site’s work.

The Contractor shall be responsible for all damage to property and any injury to persons caused by him during the execution of the work called for in this document. Take precautions necessary to protect property and persons during the execution of work.

Cooperate with the Owner to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with the Owner's operations.

SPECIFICATIONS- PORTABLE CLASSROOM LEASE 2026

Contractor Requirements

1. Contractor shall be subscribed to E-Verify and Sex Offender employee status check.

2. Contractor shall provide and install fire sprinklers that are able to comply with all authorities having jurisdiction in Augusta Richmond County and obtain fire sprinkler permits and inspections from Augusta Richmond County authorities having jurisdiction.

3. Owner Architect will be providing all Architectural, Civil, Mechanical, Electrical, and other drawings and specifications as required by Augusta Richmond County.

4. Owner Architect shall coordinate contractors as required.

5. Contractor shall coordinate with the Site Owner prior to delivery, placement, certification, disassembly and removal.

Portable Classroom Requirements

1. Portable classroom units shall be of weathertight, insulated construction with no cosmetic or structural disrepair or defects.

2. Flooring shall be non-porous, asbestos-free resilient material such as vinyl or rubber tile or mat or carpet tiles in classrooms. Interior walls shall be easily cleanable low V.O.C. finish.

3. All portable building units delivered shall have undergone the Georgia Department of Community Affairs

Industrialized Building Remanufacturing Process if not brand new, and the Contractor shall submit to the Site Owner and Augusta-Richmond County License and Inspection Department three copies each of the third-party inspection reports required and any plans required by said party. All portable building units shall have a new DCA Re-Manufacture Insignia placed on a readily visible location, on each building.

4. Portable classroom units shall be of three types, single-classroom, double-classroom with separate access to each and multiple-classroom horizontally attached modular. Individual classrooms shall be no smaller than 600 square feet for high school use and no larger than 850 square feet. Alternate building types may be requested.

5. Other portable building units shall consist of:

a) Gang bathroom unit, male and female bathrooms, ADA compliant, no less than three urinals in male restrooms, toilets, roll dispensers and hand sinks for each bathroom as they apply, one stainless-steel mirror and one electric hand dryer for each bathroom. Separate exterior access. Toilets shall be partitioned with doors between them.

6. All portable building units shall include all ramps, steps, landings, railings and other appurtenances necessary to provide safe access. These items shall be erected by a Georgia Licensed Commercial Contractor.

7. Portable building units shall be set as low as possible to finished grade, considering the requirements of any attached equipment and utility connections to be made underneath the portable building.

8. All utility connections and design not in contract.

Portable Classroom Requirements (continued)

9. The contractor shall provide/install in all portable building units and/or module clusters; fire sprinkler systems (if required).

10. All portable building units shall be supplied with HVAC with active dehumidification, repair, adjustment, care and maintenance shall be the responsibility of the Contractor. Initial temperature adjustment shall be per Site Owner’s requirements.

11. Portables classroom units shall allow for electronic interactive display boards to be installed by Site Owner.

12. All portable building units, their appurtenances and accessories shall otherwise comply with all federal, state and local codes pertaining to their design, manufacture and placement. The Contractor shall contact and coordinate with the Georgia Department of Community Affairs, Georgia Department of Public Health, Augusta-Richmond County License and Inspection Department and Augusta-Richmond County Fire Department to assure compliance. A written copy of each determination shall be provided to the Site Owner Representative no more than ten (10) days after it is issued.

SECTION E - SPECIAL TERMS AND CONDITIONS

The Special Terms and Conditions are customized specifically to this solicitation. Taking exception(s) to these terms and conditions or submitting conflicting language may be cause for rejection of the vendor’s response.

Should these Special Terms and Conditions conflict with the General Terms and Conditions, the Special Terms and Conditions will control.

1.0 PURPOSE – This Request for Proposal is to establish a contract for services related to relocatable modular classrooms.

2.0 SCOPE OF WORK

2.1 Currently, the district has some portable classrooms (Varying Classroom count). Based on school needs, RCSS may require existing units to be relocated on site or to another site with no class interruption.

This work often requires site analysis, permitting assistance, removal of skirting and decking, transporting, footing and tie down installations, and setup with sidewalks, decking, skirting, and infrastructure connections. This work is typically completed over Summer Break, but RCSS may request a portable relocation at any time of year.

2.2 Additionally, leased portables may be needed at schools for temporary use while the existing facilities undergo renovations. The type and configuration of these portables will vary based on the construction project needs but may include functions such as single or multi-unit classrooms, restrooms, media centers, storage, office, and cafeterias. RCSS may request leased portables at any time of year.

2.3 A successful vendor will collaborate with RCSS and any consultants to create a project plan, prepare clear and accurate pricing estimates, understand the permitting process, coordinate with local authorities having jurisdiction (AHJ), anticipate roadblocks to ensure the project is completed on time, and provide a quality final product.

2.4 Sections 3.0 and 4.0 in Special Terms & Conditions list the most common services needed to relocate or install portable classrooms at RCSS locations. RCSS may request any or all of these services for various portable projects. It is the vendor's responsibility to alert RCSS to any additional services that may be required to complete a project to the satisfaction of RCSS and local Authorities Having Jurisdiction (AHJ).

3.0 PRE-CONSTRUCTION SERVICES - These services may be required for design, permitting, and coordination before the portable installation begins for building certification and fire sprinkler system. Utility connections and design not in contract.

3.1 Site analysis and planning

3.1.1 Review existing site conditions.

3.1.2 If a RCSS owned portable is being relocated, review the condition of the portable with RCSS and AHJ to determine any required upgrades or repairs.

3.1.3 Survey the proposed area(s) to determine feasibility, including existing underground/overhead utilities and trees. Utility connections and design not in contract.

3.1.4 Prepare schematic options of potential locations for portables.

3.1.5 Prepare project schedule to include timelines for design, permitting, installation, and inspections.

3.2 Demolition

Not Applicable

4.0 CONSTRUCTION SERVICES - These services may be required for the relocation and installation of portables.

4.1 Site development to receive new portables (grading, tree trimming, seed/straw, etc.).

4.2 Moving of portables to a new location. It is the vendor's responsibility to coordinate any required police escorts for moving portables.

4.3 Installation of portable, including marking the location, installing footings, tie downs, skirting, metal decking, concrete sidewalks, etc. as determined during pre-construction.

4.4 Coordinating inspections and approvals of local AHJ relating to building certification and fire sprinkler system.

4.5 Installation of infrastructure for utilities such as underground or overhead electrical service, underground plumbing piping, etc. shall be coordinated by Owner Architect and separate contractors under separate contract.

4.7 Coordinating construction timeline with RCSS network installations. RCSS and/or owner Architect will manage internet/network connections.

4.8 Provide as-built drawings of completed work for building and fire sprinkler system.

5.0 RCSS EXISTING PORTABLES - TYPICAL CONSTRUCTION

May require asbestos abatement prior to demolition.

6.0 GENERAL ARCHITECTURAL REQUIREMENTS FOR PURCHASED/LEASED PORTABLES OR

REPAIRS/UPGRADES TO RCSS OWNED PORTABLES

6.1 All portable units shall be constructed in compliance with all Federal, State, and Local codes and/or regulations for the unit(s) to be utilized in the State of Georgia as Classroom space, or other functions as stated by RCSS during Pre-Construction.

6.2 All portable units shall be constructed in compliance with ADA, OSHA, and all Federal, State, Fire Department, and Local building codes and/or regulations for accessible use. It is the responsibility of the awarded vendor(s) to provide all work in compliance at no additional expense to RCSS.

6.3 PORTABLE CLASSROOMS - Specifications for new portables or repairs/upgrades to RCSS owned portables.

6.3.1 Portables shall be pre-engineered, non-combustible modular buildings.

6.3.2 Modular Single Classroom Shape: as square as possible (minimum 20’ length and width).

6.3.3 Leased or purchased portables shall be Certified by the Georgia Department of Community Affairs.

6.3.4 Classroom size: 750 sq. ft. to 850 sq. ft.

6.3.5 Ceilings: 8’ height, acoustical ceiling tile, mineral fiber, white, edge detail, trim 2’x4’ x 5/8”

6.3.5.1 Armstrong #769 CORTEGA, CertainTeed #BET197 BAROQUE, USG #2310

6.3.6 Flooring

6.3.6.1 Carpet Tile

6.3.6.1.1 Approved manufacturers: Interface, Shaw Contract, Tandus, Mannington, and Mohawk

6.3.6.1.2 Colors to be from standard QuickShip. 100% solution dyed.

6.3.6.2 Carpet Locations

6.3.6.2.1 Classrooms

6.3.6.2.2 Administrative areas, office, teacher workrooms, conference rooms

6.3.6.2.3 Media Center plus Media Center offices and conference rooms

6.3.6.2.4 Music rooms

6.3.6.3 Wall base: 4” vinyl cove

6.3.6.4 All other functions to receive Vinyl Composition Tile (VCT) Solid Vinyl Tile or owner approved equal product that is easily cleanable.

6.3.7 Portable exterior walls and roof to meet local AHJ requirements for insulation R-value

6.3.8 Windows

6.3.8.1 Portables shall have operable windows. Windows are not to be placed in restrooms.

6.3.8.2 Glazing and glass panel must be readily replaceable, low E safety glass.

6.3.9 Doors – Exterior/Frames

6.3.9.1 Automatic closers

6.3.9.2 Locks. (access control by owner Architect contract)

6.3.9.3 Peepholes for exterior doors without windows

6.3.9.4 36” clear width, metal insulated 16 GA minimum

6.3.9.5 7” X 22” light kit with clear, safety glass

6.3.9.6 Hardware reinforcing

6.3.9.7 Weather stripping at head, jambs, sills

6.3.9.8 Metal frame punched for silencers

6.3.9.9 Sealed and caulked around perimeter of frame

6.3.9.10 Threshold to be low profile ADA compliant

6.3.9.11 All exterior doors to be covered by an overhead canopy

6.3.10 Hardware (Exterior Doors)

6.3.10.1 Von Duprin 98 Exit Device with Night Latch Function, thru bolted

6.3.10.2 Ives VR910 Vandal Resistant Trim

6.3.10.3 Schlage “C” Keyway Cylinder

6.3.10.4 LCN 4041 Door Closer

6.3.11 Skirting

6.3.11.1 No wood skirting

6.3.11.2 Skirting shall be installed to limit gaps.

6.3.11.3 Venting to be installed per local AHJ requirements and manufacturer requirements.

6.3.12 Roofing and gutters

6.3.12.1 Roofing to be metal, TPO or EPDM

6.3.12.2 Roofing must meet local AHJ requirements.

6.3.12.3 Portables shall have metal 4” gutters and downspouts. Downspouts to discharge on grade.

6.3.13 Blinds

6.3.13.1 Adequate to provide room darkening for touch screen monitors

6.3.14 Mounted boards/screens

6.3.14.1 Magnetic whiteboard, min. 4’ long boards for a total of 16’

6.3.14.2 Tack board, min. 4’ long boards for a total of 16’

6.3.14.3 Coordinate with RCSS for installation locations of all mounted boards

6.3.15 Electrical

6.3.15.1 One light switch at each entrance

6.3.15.2 LED lighting

6.3.15.2.1 2’x 4' lay in

6.3.15.2.2 120-277 volt

6.3.15.2.3 4000K, UL listed

6.3.15.2.4 Average maintained footcandles, horizontal: 40 fc

6.3.15.3 Provide 110v electrical outlets as required by local AHJ

6.3.15.4 Power lines shall not run directly over portables. It is the awarded vendor's responsibility to review existing power line locations when planning portable location options.

6.3.15.5 It is the owner Architect’s responsibility to coordinate connection/disconnection of power to portables with local power company.

6.3.15.6 It is the owner Architect’s responsibility to coordinate portable locations with local power company to determine access requirements for service trucks.

6.3.15.7 Underground service lines - Owner Architect shall coordinate with local utility company and local AHJ for additional requirements.

6.3.15.8 Overhead service requirements shall be coordinated by owner Architect with local utility company and local AHJ.

6.3.16 Low Voltage

6.3.16.1 owner Architect contractor will install all low voltage items.

6.3.17 HVAC

6.3.17.1 For RCSS owned portables, Vendor(s) shall review current HVAC unit condition for any repairs needed to ensure the unit will function properly.

6.3.17.2 Provide adequate fresh air and moisture control

6.3.17.3 Ducted above ceiling tiles

6.3.17.4 Voltage shall be 208/230V 1p single phase HVAC Equipment

6.3.17.5 No energy recovery option

6.3.17.6 Thermostat shall be a combination temperature and humidity sensor.

6.3.17.7 Lighting sensor shall be connected to the HVAC so it is disabled during unoccupied times.

6.3.18 Fire Protection Specialties

6.3.18.1 Extinguishers to be provided by vendor

6.3.18.2 Type ABC multi-purpose dry chemical, meeting ANSI/UL standard 299 for Class A, B, and C fires, with integral charge status indicators.

6.3.18.3 Brackets: Extinguisher manufacturer’s standard for vertical mounting and easy removal of the extinguisher. Bracket shall have integral bottom support with upper strap for extinguisher.

6.3.18.4 Provide fire blanket and cabinet where required in Science Areas.

6.3.18.5 Mounting height: 4’-0” to top of bracket.

6.3.18.6 Provide properly charged extinguishers immediately prior to Substantial Completion;

include dated inspection tag.

6.3.19 Exit signs to be installed per local AHJ requirements

6.3.20 Smoke detectors to be installed per local AHJ requirements

6.3.21 Fire Alarm

6.3.21.1 When required by local AHJ, fire alarm systems shall be provided and installed by RCSS or owner architect.

6.3.21.2 RCSS may request pricing from vendor(s) for fire alarm work if required for the project.

6.3.22 Fire Protection Systems

6.3.22.1 When required by local AHJ, fire protection systems shall be provided and installed by Vendor(s). Systems shall comply with local AHJ requirements.

7.0 SITE

7.1 Site requirements will vary by project. It is the vendor(s) responsibility to review the existing site conditions, discuss RCSS’s preferred location(s) for the portables, and confirm feasibility for the proposed locations with owner architect.

7.2 Footings must be installed according to manufacturer’s recommendations and comply with local AHJ requirements.

7.3 Portables shall be installed on footings in a timely manner. It is not RCSS’s preference to have portables sitting on axels/wheels for a lengthy period of time before being set on footings and skirting installed.

7.4 Fencing NOT IN CONTRACT (NIC)

7.4.1 RCSS may request permanent fencing around portables located near parking lots or high traffic areas. Fencing and gate configuration to be coordinated by RCSS and/or owner architect during the pre-construction phase.

7.4.2 48” high, vinyl coated chain link, black

7.4.3 Temporary safety/construction fencing is required for all portable projects at active schools.

7.5 Concrete sidewalks to provide an accessible path when portables are located on soil shall be coordinated by owner architect. NIC

7.6 Permanent silt fencing is not acceptable.

7.7 Seed and straw

7.7.1 Seed to be Bermuda unless otherwise noted.

7.7.2 Apply straw or hay mulch immediately after seeding.

7.8 Access/Egress

7.8.1 Decking, steps, ramps, and railings to be metal.

7.8.2 Portables shall be accessible by at least one ADA compliant ramp.

7.8.3 Decking, steps, ramps, railing are to be compliant according to Georgia Accessibility Code 120-3-20.

7.8.4 Local AHJ may require plans and details of the decking, steps, ramps, and railings to be reviewed and approved by a Georgia registered Architect or Engineer. It is the vendor’s responsibility to determine any documentation required by the local AHJ for access and egress components.

8.0 DEMOLITION – Not Applicable

9.0 MODULAR STORAGE UNITS

9.1 Modular storage units shall be pre-engineered, non-combustible modular units.

9.2 Units to be lockable, lock shall be provided by vendor(s).

10.0 WARRANTY REQUIREMENTS

10.1 For RCSS existing portables: one-year installation and materials warranty for any new materials, items, or equipment.

10.2 For leased portables: full system warranty for the duration of the lease.

11.0 PROJECT TIMELINE AND WORKING HOURS

11.1 RCSS may request portables to be installed or re-located at any time during the year.

Typically, RCSS owned portables are moved during the Summer Break. Refer to RCSS School Year Calendars (Attachments C & D) for Summer Break dates.

11.2 All construction work must be done outside of school/facility operating hours. School/facility operating hours are typically 7am-4pm Monday through Friday, to be verified by RCSS for each project. Construction work may also be done over weekends and/or Holiday breaks, refer to RCSS School Year Calendars (Attachments C & D) for Holiday dates. Any construction work to be done during school operating hours must receive RCSS approval before work begins. Vendor must provide at least 24 hours’ notice to RCSS before arriving on site during school operating hours.

11.3 For your information you will also find a current list of school sites being used for the 2025- 2026 school year. (Attachment E)

12.0 GENERAL REQUIREMENTS

12.1 A Performance Bond and Labor and Materials Payment Bond satisfactory to the Owner may be obtained in the amount of 100% of the project total for individual projects of $100,000 or more and may be required of the successful bidder to guarantee delivery of completed work under the contract and payment for labor and materials. These bonds shall be written on the modified A.I.A. Document A- 312, 2010 ED. No company, regardless of size or financial rating, will be allowed to write its own bonds. The Surety Company shall have an A.M. Best Company minimum rating of “A-” a financial size of VI “6” or better. Bonds must be accompanied by letter stating bonding company's current rating for verification before acceptance by the Owner. In accordance with O.C.G.A. § 36-91-70, the amount of these bonds will increase if and as the Contract amount is increased (through change orders or otherwise).

12.1.1 Surety Bond and Performance and Labor and Material Payment Bonds must be accompanied by a Certificate of Power of Attorney showing that the party who executed the bonds is authorized to do so by the surety company.

12.2 The vendor acknowledges and agrees that any business license, professional license, and registration shall remain current for the duration of any resulting contract and such documents are a material term to any resulting contract. 12.3 The vendor shall be required to maintain all licenses, bonds, permits, pay all license fees and taxes, etc. related to this scope of work.

12.4 Disposal of all debris must be in a manner required by federal, state, and county regulations/laws. Vendor will not be allowed to use RCSS or General Contractor’s dumpsters for disposal purposes.

12.5 Vendor will not be allowed to use RCSS or General Contractor’s restrooms.

13.0 SAFETY AND SECURITY REQUIREMENTS

13.1 During normal facility/school hours vendor personnel MUST SIGN IN at the facility/school main office upon arriving and obtain an appropriate visitor’s badge/name tag prior to beginning any work. The badge/name tag must be worn by the vendor’s personnel (prominently displayed) at all times while on facility/school property. Prior to departing each day, the vendor personnel must sign out and return badge/name tag.

13.2 All after-hours facility access must be coordinated with the RCSS Planning/Construction/SPLOST Department and vendor must sign in according to the policy of that facility.

13.3 All employees of the vendor are required to use professional discretion at all times while on RCSS property. Any misconduct or incidents that may arise may lead to the immediate removal of said employee from the RCSS contract for the safety of our students, parents, or employees.

13.4 Vendor is solely responsible for the safety of all workers, RCSS personnel, and students during the execution of the work.

13.5 Extreme caution shall be exercised by all workers to ensure that all possible precautions are taken to prevent injury to RCSS staff and students.

13.6 If students are on-site, they must be kept away from the work area while work is in progress.

13.7 Vendor shall not leave materials, ladders, or tools unattended.

13.8 Vendor must not park vehicles or equipment in such a manner that would block school drivers or bus access points.

13.9 Vendor shall not use tobacco products or electronic nicotine delivery systems on RCSS property at any time during the performance of the contract.

14.0 SUB-CONTRACTORS

14.1 All sub-contractors shall be bound by the awarded vendor and all requirements of this RFP.

Awarded vendor(s) are responsible for ensuring that sub-contractors adhere to all RCSS policies, terms, and requirements.

15.0 PRE-EXISTING PORTABLE LEASES

15.1 Pre-existing portable leases are not considered part of this solicitation.

16.0 NON-COST PROPOSAL SUBMISSION REQUIREMENTS - Each section should be clearly labeled with the corresponding RFP section name and number. Reference the appropriate section number on all documents submitted in response to requirements in this section.

16.1 Firm Overview

16.1.1 Complete the Vendor Questionnaire (Attachment F) and provide the contact information for a Point of Contact during the evaluation period. This person must be available to answer any questions about your response that may arise before award.

16.1.2 Location of Firm – Provide the firm name, address of firm headquarters and branch office handling these projects as well as telephone numbers and contact email addresses. Preference will be given to companies with headquarters or a branch office handling this project within 150 miles of Augusta, Georgia.

16.1.3 Firm Profile – Include how many years in business under the name stated above. Describe firm ownership, structure, and history. Include the type of legal entity (corporation, LLC, etc.), where formed or incorporated, year of formation or incorporation. Provide a copy of the Business License of the firm and the GC license number.

16.1.4 Size and Resources of Firm – List the number of permanent employees by professional discipline, including preconstruction professionals. Provide an organization chart of the firm.

16.1.5 Litigation – Describe any claims, mediation, arbitration, litigation, or other forms of a dispute filed by or against your company in the past five (5) years. Disclose any failure or failures to complete a contract, or contracts, and any instances of having defaulted or having been declared to be in default on any contract, or contracts.

16.1.6 OSHA Experience Modification Rate (EMR) – Provide documentation of your firm’s EMR for the past three (3) years.

16.2 Financial Information

16.2.1 Current Workload - Provide current value of work under contract, current bonding capacity, current value of bonded work, and percentage of work during the past five (5) years.

16.2.2 Financial Statements – Provide firm’s audited or reviewed financial statements for the past three (3) fiscal years which shall be prepared and signed by an independent Certified Public Accountant not interested, directly or indirectly, in the business of the firm.

16.3 Project Approach

16.3.1 Proposed team, personnel list, and staffing plan

16.3.1.1 Identify each employee that you intend to assign to the project including a paragraph outlining their role and responsibility, past relevant experience with similar projects, number of years with the industry, number of years with the current firm, and their percentage availability for this project. Provide an organizational chart of the project team and resumes of key employees who you intend to assign to this project. Identify team members who have worked together on past projects and list the project name and their role. Identify/document any experience a proposed team member has with a different employer.

16.3.1.2 Identify and provide a resume for the individual who will be the leader of your team and be the principal point of contact between your firm and RCSS from start to finish. This individual’s competence, leadership, and ability to achieve customer satisfaction will be considered. If this responsibility is to be divided by two or more individuals during various phases of the project, provide the same information for both individuals.

16.3.2 Product Information

16.3.2.1 Provide detailed descriptions of the standard portables and related products offered by your firm, including

16.3.2.1.1 Floor Plans

16.3.2.1.2 Interior and exterior photos

16.3.2.1.3 Drawings and photos of decking, stairs, and ramps

16.3.2.1.4 Specifications including size, construction, and finishes

16.3.2.1.5 Options for various functions such as single classroom, science classroom, restrooms, office space, and multi-classroom units.

16.3.2.1.6 Photos and descriptions of furniture and equipment

16.3.2.2 Provide descriptions, images, and floor plans of custom options and layouts

16.3.2.3 Provide warranty information for purchased and leased portables

16.3.3 Description of Services

16.3.3.1 Describe your firm’s capabilities to perform the services described in (Pre-Construction, Section 3.0 and Construction, Section 4.0 in Special Terms & Conditions).

16.3.3.2 Describe your firm’s capability to manage, evaluate, repairs, and relocations of RCSS owned portables.

16.3.3.3 Describe your firm’s capability to meet the typical summer schedule described in (Project Timeline and Working Hours, Section 11.0 in Special Terms & Conditions) for leased portable installations and relocation of RCSS owned portables.

16.3.4 Technical Expertise – This includes safety, scheduling, project management, quality assurance, and quality control – Describe your experience, technical expertise, project controls, and tools your firm will employ concerning safety, schedule, cost, project management, quality assurance, and quality control.

16.3.5 Subcontractor Default Management – Describe your firm’s experience and plan of action should a Subcontractor or Contractor default during the project. Describe how your firm will protect the interests of the RCSS and the project from being adversely affected.

16.4 Project Experience

16.4.1 Past Projects – Provide a project listing of all educational (K12 or Higher Education) portable classroom projects, currently under contract or completed by your firm in the past five (5) years

16.4.1.1 Project Name

16.4.1.2 Project Type

16.4.1.3 Square footage and/or quantity of portables

16.4.1.4 Total final cost

16.4.1.5 Project start and completion date

16.4.1.6 Owner’s name, telephone number and email address

16.4.1.7 Architect’s name, telephone number and email address

16.4.1.8 Firm’s project manager

16.4.1.9 Photos of completed work

16.4.2 References (Use document from Required Documentation)

RCSS requests references on three (3) portable classroom projects. Preference will be given to references from projects completed within the last five (5) years. Failure of the contractor’s references to respond to reference requests will negatively affect evaluation scoring.

17.0 COST PROPOSAL FORM CLARIFICATIONS - This section describes the items to be priced in the cost proposal form. Refer to the General Architectural Requirements for product specifications (Section 6.0 in Special Terms & Conditions).

RCSS has included a cost proposal form to be completed. This is page 4 of this document. The cost proposal lists many typical items needed for a portable classroom move or installation.