Porta toilet services - rome/floyd parks & REC

The Floyd County Board of Commissioners is issuing Invitation to Bid #25-036 for porta toilet services to support special events managed by the Rome/Floyd Parks & Recreation Department throughout the year. The procurement seeks a qualified vendor to provide portable bathroom facilities with wash stations for five scheduled events: Leprechaun-a-Thon (March 18th), BBQ Cook Off/Festival (Late April), 4th of July Celebration/Fireworks (July 4th), Road Race (Early October), and Chili Fest Cook Off (Early November). The contract term runs January 1, 2026, through December 31, 2026, with an option to renew annually for up to three additional years. Events will require between 6 and 12 portable toilet units depending on registration, with the vendor responsible for delivery the day before each event and removal the day after. Bidders must submit sealed proposals by November 25, 2025, at 11:00 AM through the Bonfire website, and are required to provide a non-discrimination certificate, drug-free workplace certificate, E-Verify compliance affidavit, W-9 form, and a Certificate of Liability Insurance with minimum coverage of $500,000 per occurrence, with Floyd County listed as the Certificate Holder. The bid evaluation will assess pricing submissions for each of the five scheduled events as well as pricing for potential unscheduled events and temporary unit placements. Payment will be made within 30 days of invoice submission, with the county reserving the right to reject any or all proposals and waive any bidding informalities.

The solicitation does not identify specific set-aside designations or restrictions limiting which types of organizations may respond to this procurement. No incumbent vendors or current contractors are referenced in the available bid documents. The bid documents do not specify an explicit award value or total budget range; however, vendors must submit comprehensive unit pricing that includes all labor, materials, supplies, tools, delivery, and pick-up costs for the five identified events as well as potential unscheduled events and maintenance placements. All vendor communication must be directed to the Purchasing Office, and direct contact with the Parks & Recreation Department is prohibited.