Pool Testing Services

The City of Indianapolis and Marion County Purchasing Division is soliciting bids for Pool Testing Services through Request for Bid RFB-17DPR-340 to support the Department of Parks and Recreation's 23 aquatic facilities throughout Marion County, Indiana. The scope of services encompasses weekly water sampling and testing at swimming pools, splash pads, and beach areas, with twice-weekly sampling required at Eagle Creek Beach. The contractor must collect sterile water samples and perform Total Coliform and E. coli presence/absence tests, Heterotrophic Plate Count (HPC) and MPN tests, enter results into Marion County's database within four work-days, and provide direct notification to Parks representatives of any failed tests. The contractor must be an Indiana state-certified laboratory maintaining certification throughout the contract term, with testing locations operating between 12 and 52 weeks annually depending on facility type. The initial contract term is two years from execution with renewal options available by mutual written agreement for periods not exceeding the original contract term. All pricing must be submitted in U.S. dollars with shipping and delivery charges included in unit costs. Questions must be submitted by March 31, 2026 at 12:00 p.m., and bids are due by April 9, 2026 at 10:00 a.m. The City does not guarantee minimum or maximum service volumes and reserves the right to purchase more or less than estimated quantities based on funding availability.

Bidders must submit required documentation including U.S. Manufactured Products Preference Certification, Bid Acknowledgement Form, Affidavit of Non-Collusion, and MBE-WBE-VBE-DOBE certification demonstrating participation targets of 15% for Minority Business Enterprises, 8% for Women's Business Enterprises, 3% for Veteran's Business Enterprises, and 1% for Disability-Owned Business Enterprises. The apparent low bidder must submit Form CC-09 from the Office of Minority and Women Business Development or face bid rejection. Contractors must maintain Commercial General Liability coverage of $1,000,000 per occurrence and comply with E-Verify requirements and debarment and suspension certifications. No bid bonds or performance bonds are required, and the quoted price must be firm for the first year with an escalator clause permitting up to 5 percent maximum increase in subsequent years if supported by written documentation of cost increases. The City reserves the right to split awards among multiple vendors and may extend pricing to other Indiana political subdivisions with bidder consent. No specific budget range or award value is disclosed in the solicitation materials.