Pool Maintenance Services

Eanes Independent School District (EISD), located in Travis County and the Austin City jurisdictions in Texas, is seeking qualified vendors through a competitive Request for Proposal (RFP) to provide comprehensive pool maintenance services for its competition aquatic facility. The scope of work encompasses preventive maintenance, repair services, and chemical supply for a stainless steel Myrtha competition pool containing approximately 518,000 gallons of water. Deliverables include routine inspection and maintenance of mechanical systems (Lochinvar Condensing Boiler), filtration systems (Neptune Benson Defender Filtration System), and chemical feed systems (Chemtrol Chemical Controller, Accu-Tab Chlorination System, Acid-Rite pH Adjustment System, and ETS-UV Disinfection System); monitoring and management of water chemistry with compatible chemicals; and response to both non-emergency and emergency service requests. Required qualifications include a minimum of three years' experience maintaining commercial or institutional aquatic facilities, Certified Pool Operator (CPO) certification or equivalent, General Liability insurance of $1,000,000 per occurrence, and Workers' Compensation insurance of $100,000 per occurrence. Evaluation criteria are weighted as follows: Pricing and Cost Structure (25%), Vendor Experience and Performance History (20%), Staffing Capacity and Service Plan (20%), Personnel Qualifications (15%), Operational Support and Reporting (10%), and Value-Added Services (10%). The question deadline is March 30, 2026, with answers posted by April 1, 2026; proposals must be submitted electronically through the Bonfire portal by April 15, 2026, at 2:00 PM (CST).

The solicitation does not identify specific set-asides or restrictions limiting responses to particular organization types, disadvantaged enterprises, or minority-owned vendors. No incumbent vendors or current contractors are listed in the available documentation. The District requires vendor pricing submitted using a provided Rate Sheet or Pricing Workbook with full disclosure of all fees, including supervision rates, minimum hour requirements, travel charges, and administrative fees; pricing must remain firm for the initial contract term unless the District approves documented cost adjustments submitted at least sixty days in advance. The initial contract term is twelve months, with options to renew for up to four additional one-year terms through 2031, though either party may decline renewal with sixty days' written notice. No specific award value or budget range is disclosed in the procurement documents. The District makes no guarantee of minimum service volume or expenditure and reserves the right to cancel the solicitation, award to one or multiple vendors, reject all responses, and make non-exclusive awards.