Pool Concessions - Food

The City of Madison Parks Division has issued a Request for Quotation (RFQ) for pool concessions food services at Goodman Pool, seeking a single vendor to supply 43 food and non-food items for resale. The procurement encompasses a comprehensive range of products including frozen foods (hot dogs, pizzas, pretzels, freezies), boxed snacks (chips, cheese, fruit snacks), bakery items, condiments, beverages, paper products, cleaning supplies, and janitorial items. The City intends to establish a three-year contract with the selected vendor, with an anticipated order frequency of once per week. Quotations were due on January 31, 2018, at 2:00 PM CST, and could be submitted via email, mail, or fax. The evaluation criteria for award include cost, quality, past performance, service reputation, and other unspecified factors, with the contract to be awarded to the most advantageous bidder. Delivery requirements mandate that orders must be fulfilled within two business days of placement, with next-day delivery preferred, and all prices must be delivered prices with shipping included and FOB Madison.

The RFQ does not explicitly mention specific set-aside designations or restrictions on responding organizations, though bidders may qualify for local vendor preference if registered with the City of Madison as of the bid due date. No incumbent vendors or existing infrastructure details are provided in the solicitation. Quotations may not be withdrawn for 90 days following the due date, and bidders are required to provide all prices with shipping included. Technical questions were to be directed to Josh Schmitt from the Parks Division, while procurement-related inquiries should be addressed to Brian Pittelli in Purchasing Services. The solicitation does not specify a precise budget range or award value, but the comprehensive nature of the items suggests a potentially significant contract for the selected vendor. Potential bidders were expected to provide competitive pricing and demonstrate the ability to consistently meet the City's concession supply needs for the three-year contract period.