Polysateen and Vinyl for Kentucky State Fair Board

The Commonwealth of Kentucky Finance and Administration Cabinet issued a Request for Bid (RFB 758 2200000346) on behalf of the Kentucky State Fair Board on December 20, 2021, seeking to establish a Master Agreement for the supply of decorative fabrics and related services. The solicitation encompasses four line items: 15,000 yards of polysateen decorating fabric (100% polyester sateen, fire-retardant NFPA 701-CA rated, 29 inches wide in 100-yard bolts available in black, gold, royal blue, white, and green); 1,000 yards of vinyl-taffeta embossed fabric (54 inches wide); 1,500 yards of vinyl-taffeta embossed fabric (29 inches wide, available in royal blue and black); and 100 slitting charges for cutting rolls into smaller sizes. The fabrics are intended for swaging, festooning, draping, false ceilings, table top covering, and general decorating purposes at the fair's facilities, with all quantities listed as estimates only and no guarantee of purchase. Written questions were due by December 28, 2021, at 10:00 AM ET, with bids closing on January 7, 2022, at 1:30 PM ET. The resulting contract shall commence on May 25, 2022, for an initial period of one year with four optional one-year renewal periods subject to written approval by all parties. Award will be based on best value using a ranking approach with price weighted at 90 points and delivery time weighted at 10 points, requiring vendors to clearly specify delivery time in working days; vague delivery terms may result in non-responsive bids, and one percent per day will be deducted from invoices for late delivery. Prices must be quoted F.O.B. Destination, Freight Prepaid and Allowed, excluding federal excise tax and Kentucky sales or use tax. Vendors must submit bids electronically through the Commonwealth eProcurement system; paper bids are not acceptable.

Kentucky resident bidders and qualified bidders receive reciprocal and preferential scoring under state procurement regulations. Qualified bidder classifications include Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit agencies serving individuals with severe disabilities employing such individuals for at least 75 percent of direct labor hours. All bidders must register with the Kentucky Tax Registration system, obtain a Secretary of State certificate if a foreign entity, and provide required affidavits certifying compliance with Kentucky campaign finance laws, non-delinquency on state taxes and fees, sales and use tax registration, and restrictions on boycotts of entities in jurisdictions with which Kentucky maintains open trade. Bidders claiming resident bidder status must certify authorization to transact business in Kentucky and demonstrate active Kentucky corporate income tax filings, unemployment insurance fund payments, and workers' compensation insurance for at least one year prior to the advertisement date. No incumbent vendors or current contractors are identified in this solicitation. Shipping is directed to the Kentucky Fair & Exposition Center in Louisville, Kentucky, with billing to the Kentucky Exposition Center Accounts Payable office. The solicitation does not specify a total contract value or budget range, as the Commonwealth is obligated to purchase only what is needed during the contract term based on the master agreement pricing established through this competitive bid process.