Polygraph testing

The Michigan Department of Technology, Management and Budget, on behalf of the Michigan Department of Corrections (MDOC), issued Request for Proposal 180000000437 on December 6, 2017, to procure post-conviction polygraph examination services for paroled sex offenders and other authorized users including state departments and MiDEAL members (local units of government, school districts, universities, community colleges, and nonprofit hospitals). The contractor must provide seven types of billable examination occurrences: historical examinations, initial/instant offense examinations, maintenance examinations, deceptive/inconclusive reexaminations, failure-to-show assessments, inability-to-test occurrences, and case management team meeting participation, all administered in accordance with American Polygraph Association guidelines using three-pen recording devices measuring respiration, heart rate, and galvanic skin response. All examiners must be licensed by the Michigan Board of Forensic Polygraph Examiners, maintain active American Polygraph Association membership, complete 40 hours of post-conviction specialized instruction, and pass Law Enforcement Information Network (LEIN) background checks prior to commencing work. Examinations must be completed within five business days of request with a minimum 90-minute duration, and contractors must submit monthly aggregate reports within 45 days of month-end and individual examiner reports within specified timeframes, with deceptive findings requiring notification within five business days. The proposal submission deadline was January 10, 2018, at 1:50 p.m. EST, with bidder questions due by December 13, 2017, and answers posted by December 22, 2017. The anticipated contract start date is April 1, 2018, with a three-year initial term and five optional one-year renewal periods. Proposals are evaluated on technical merit (100 points maximum) based on the Statement of Work (50 points), staffing qualifications and plans (25 points), and vendor experience (25 points), with a minimum threshold of 80 points required for price evaluation.

Pricing must be submitted on a per-occurrence basis for each of Michigan's ten Prosperity Regions, with separate line items for each examination type and hourly rates for case management meetings and parole violation hearing testimony; prices must remain firm for the entire contract term and be consistent statewide regardless of location. The State does not guarantee a minimum number of examination referrals, with supplemental data indicating historical examination volumes ranging from zero to 240 examinations annually by region. The contractor must maintain commercial general liability insurance of $1,000,000 per occurrence, professional liability insurance of $3,000,000, cyber liability insurance of $1,000,000, automobile liability of $1,000,000, and workers compensation and employers liability insurance as required by law. Service level agreements impose financial credits for non-compliance including $10,000 credits for examiner credentialing failures, $500 per occurrence for LEIN clearance failures, $2,000 per occurrence for verbal notification delays, and five percent of monthly invoices for written report submission delays. The RFP documents do not identify any incumbent vendors, set-aside designations for disadvantaged enterprises, or specific award values, though the State reserves the right to award multiple contracts by region or statewide and conduct on-site facility inspections, oral presentations, and reference checks during evaluation.