Polycarbonate Board Material

The City of Detroit Office of Contracting and Procurement, on behalf of the Construction and Demolition Department, is soliciting qualified respondents through a Request for Quote (RFQ 547300) to supply polycarbonate board materials for a one-year contract term with a one-year renewal option. The procurement seeks transparent/clear polycarbonate sheets no less than 0.177 inches thick in 4' x 8' and 5' x 8' configurations, with an estimated annual quantity of 20,000 sheets. Materials must be durable enough to withstand changing weather conditions and forced entry, and bidders must demonstrate five years of experience providing similar polycarbonate board materials, provide five professional references from the past five years, possess capacity to deliver and unload materials, and maintain annual production capacity of at least 20,000 sheets. The City anticipates awarding one or multiple contracts based on a low total net bid evaluation with F.O.B. delivered pricing preferred. The deadline for submitting questions is May 13, 2026, with quotes due by May 25, 2026 at 4:00 PM EST through the Bonfire procurement portal; no pre-bid conference has been scheduled. Successful bidders must furnish a 5% bid bond and payment/performance bonds ranging from 25% to 100% of contract value, assign a Project Manager available 24/7, and maintain comprehensive insurance coverage including Worker's Compensation, Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), and Automobile Liability ($1,000,000 combined single limit).

The City of Detroit actively encourages participation from Detroit-based businesses, Detroit-resident-owned businesses, minority-owned enterprises, and women-owned business enterprises through an equalization credit system offering competitive advantages ranging from 1% to 5% depending on certification type, with Detroit Headquartered and Detroit Resident Businesses receiving the maximum 5% credit. The lowest equalized bidder receives contract award provided the equalized bid does not exceed 12% above the lowest responsible bid or $100,000, whichever is less, and the Purchasing Director may limit bidding to Detroit-based entities when at least three eligible certified firms exist. Respondents must complete extensive pre-award requirements including submission of notarized Consolidated Affidavits addressing hiring policy compliance and equal opportunity covenants, three years of financial statements, active SAM.GOV registration, Certificates of Insurance from Michigan-registered providers, and completion of the City of Detroit Treasury Clearance process (minimum 10 days after application submission). No incumbent contractor information or existing technology integration requirements have been specified in the solicitation documents. The specific contract value or budget range has not been disclosed in the available solicitation materials, with pricing to be evaluated based on respondent proposals submitted against the Material Fee Schedule (Attachment C).