Poll Book Printing
Closed State & local contract opportunity Posted
- Solicitation number
- 25-58
- State
- Pennsylvania
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 96603 Bar Code Printing
- 96625 Digital Printing From An Ink Jet Plotter
- 96658 Offset Printing, General, Large Press Work (Quan. Up To 100,000); One Or More Colors, No 4 Color Processes Or Close Registration Required, Finished Sizes May Exceed 11 X 17 In., May Have Large Solids
- 96659 Offset Printing, General, Large Production Runs On Large Or Web Press (Quan. Over 100,000), One Or More Colors, No 4 Color Processes Or Close Registration Required, May Exceed 11 X 17 In. And Have Large Solids
- 96660 Offset Printing, Large Production Runs (Quan. Up To 100,000); 4 Color Process Or Close Registration Required: Color Brochures, Maps, Etc.
- 96661 Offset Printing, Large Production Runs (Quan. Over 100,000); 4 Color Process Or Close Registration Required: Color Brochures, Maps, Etc.
- 96662 Offset Printing, Booklets, Saddle Stitch Binding (Quan. Under 100,000): Books And Magazines
- 96665 Offset Printing, Books, Perfect Bound (Quan. Up To 10,000); 4 Color Process Acceptable: College Catalogues, Telephone Books, Etc.
- 96669 Offset Printing, General, Large Press Work (Quan. Up To 100,000); One Or More Colors, Close Registration Required, No 4-Color Processes, Finished Sizes May Exceed 11 X 17 In., May Have Large Solids
Opportunity details come from montcopa.bonfirehub.com. Updated .
About this opportunity
Montgomery County Voter Services is seeking professional services for the printing and delivery of Voter Registration Poll Books for approximately 428 voting precincts during the 2026 Primary and General Elections. The contract requires a vendor to produce poll books for an estimated 620,000 voters, with specific requirements including customized covers, bar codes, voter signatures, and compliance with Pennsylvania Department of State regulations. Each poll book must be meticulously prepared with detailed voter information, with delivery deadlines set for May 15, 2026 for the Primary Election and October 30, 2026 for the General Election. Bidders must submit proposals electronically through the Bonfire Portal, including a technical proposal, sample poll book sheet, current W-9, and completed Appendix "A" document. Key evaluation criteria will encompass pricing, delivery time, bidder experience, past performance, and the ability to demonstrate expertise in election materials production, with vendors required to provide at least three references from similar projects.
The solicitation encourages participation from diverse business concerns, including women-owned, minority-owned, veteran-owned, and LGBTQ+ businesses, with specific certification requirements from recognized third-party organizations. Bidders must complete multiple certification forms addressing eligibility, independent pricing, and potential organizational conflicts of interest. While a specific budget range is not explicitly stated, the contract structure allows for potential multi-year engagement, with an initial three-year term and possible extensions up to five years. Pricing will be based on a per-voter record charge, with rates to be submitted for 2026, 2027, and 2028, and no additional fees or surcharges will be accepted beyond the initial bid rate. The county emphasizes data confidentiality, stipulating that registration data shall be used exclusively for poll book printing purposes, and reserves the right to reject any or all bids based on their best interest.
Opportunity text
Montgomery County Voter Services seeks professional services for the furnishing and delivering of Voter Registration Poll Books for the approximately 428 voting precincts within Montgomery County for both the Primary and General Elections of 2026. The Primary will be held on or about May 19, 2026, and the General Election on or about November 3, 2026. (Dates will be certified by the State before they are deemed official and are subject to change).
Files
| File | Type | Posted |
|---|---|---|
| 1-Appendix A - Rev 10.25.23.docx | DOCX document | |
| 2-Contract Cover and Signature Page (SAMPLE).pdf | ||
| 3-Exhibit A - Standard Terms and Condition for Services - Updated 7.30.24.pdf | ||
| 4-Instructions to Bidders Template.docx | DOCX document | |
| 5-RFP 25-58 Poll Book Printing.docx | DOCX document |
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