Police Uniforms for 7/1/2025 to 6/30/2026

The City of Jacksonville in North Carolina is seeking quotes for police uniforms and related equipment for the fiscal year period of July 1, 2025 through June 30, 2026. The Request for Quotes (RFQ) solicits comprehensive pricing for a range of police uniform items including long and short sleeve shirts, trousers, jackets, vests, rain gear, boots, and accessories from manufacturers such as Flying Cross, Blauer, 5.11, Propper, Under Armour, and Merrell. Vendors must provide online ordering capabilities and accommodate in-person fittings at the Jacksonville Police Department, with specific customization requirements including department shoulder patches, screen printing, and Velcro backings for name tapes and badges. All quotes are due on June 13, 2025 by 3:00 p.m., with submissions accepted via email to cespinosa@jacksonvillenc.gov or in-person delivery to the Accounting Division at Jacksonville City Hall. The RFQ allows for potential two additional one-year renewal terms through June 30, 2028, with price change proposals to be submitted by March 15th of each subsequent year.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must be prepared to charge 7% North Carolina sales tax on invoices and limit shipping costs to $500 for the entire agreement period. The city reserves the right to waive informalities, reject any or all bids, and select the most advantageous proposal. The anticipated contract value ranges between $20,000 and $30,000 for the initial period, with vendors required to accept the city's procurement card and deliver items typically within thirty days of ordering. Additional vendor requirements include E-Verify compliance, maintaining a minimum of $1,000,000 in general liability insurance, and adherence to non-discrimination policies. Any legal actions related to the contract will be governed by North Carolina state law and must be brought in Onslow County.