RFQ-JL-PoliceUniforms.06022025.pdf

City of Jacksonville Finance Department

PO Box 128 • Jacksonville NC 28541-0128 • 910 938-5200

Request for Quotes POLICE UNIFORMS for 7/1/2025 to 6/30/2026

06/02/2025

I. Quotes Due

All quotes are due on 06/13/2025 by 3:00 p.m. for the purchase of POLICE UNIFORMS for the period of 7/1/2025 to 6/30/2026. Interested bidders must sign this Request for Quotes and either email it to cespinosa@jacksonvillenc.gov or deliver to Callie Espinosa at the Accounting Division at Jacksonville City Hall located at 815 New Bridge Street, Jacksonville, NC 28540.

II. Qualifications

If not currently a Vendor for The City of Jacksonville, the successful bidder must provide a Vendor Application and W-9 to the City of Jacksonville. The City is exempt from Federal Excise Tax. Our Federal Tax Identification Number is 56-6000232. The City is not exempt from NC State & County Sales Tax. Taxes will not be shown on Purchase Order; however, such taxes shall be shown as a separate item on all invoices. The Vendor must accept City of Jacksonville Purchase Order and the Terms and Conditions.

III. Rights

The Jacksonville City Council reserves the right to waive any informalities, to reject any or all bids, and to accept that Bid or Bids, which appear to be in the Owner's best interest.

IV. Inspection

All materials/supplies shall be the subject of inspection by the Project Manager at time of delivery.

V. Questions

Potential bidders may direct questions to Callie Espinosa at cespinosa@jacksonvillenc.gov. Bidders must reference RFQ – Police Uniforms for 7/1/2025 to 6/30/2026 in the subject line of the email.

Questions must be received by 4 p.m. two business days prior to the bid due date. Business days do not include Holidays or those days the City of Jacksonville is closed in observance of a Holiday.

No phone calls please.

mailto:cespinosa@jacksonvillenc.gov mailto:cespinosa@jacksonvillenc.gov

VI. Payment Terms and Purchase Order Terms and Conditions

The City agrees to pay all approved invoices Net Thirty (30) days from the date received and approved. The City does not agree to the payment of late charges, finance charges or surcharges assessed by the seller for any reason. By responding to this bid, bidder accepts and agrees to City of Jacksonville Purchase Order Terms and Conditions, which are incorporated into this bid solicitation by reference. Purchase Order Terms and Conditions may be viewed here:

https://www.jacksonvillenc.gov/DocumentCenter/View/657

VII. Ordering Requirements – Online Ordering

To expedite the ordering process, Vendor must be able to offer online ordering for all items listed below. Items listed shall be specific to the City of Jacksonville Police Department. Vendor must be able and authorized to accept City of Jacksonville Procurement Card for purchases of additional items not listed below, when needed. It will be necessary for some fittings for uniforms to be in person at our facility with a qualified representative. Fitting appointments shall be coordinated with our Police Department and shall be within 7 days of our request for an appointment, unless otherwise negotiated. For Vendors within 80 miles of the City of Jacksonville Police Department, fittings may be scheduled at Vendor location upon our request and discretion.

VIII. Unit Price bid verses quantities

Fill in the below items with your unit price for each item. This unit price will be guaranteed until June 30, 2026, for each item. The low bidder will be determined by who has the lowest unit price total. These uniform items will be ordered at different times and in different quantities between the date of the Purchase Order and June 30, 2026. Anticipated, but not guaranteed, dollar amount to be purchased before June 30, 2026, will be between $20,000.00 and $30,000.00.

IX. Terms

Unit prices shall be guaranteed until June 30, 2026. The City of Jacksonville reserves the option to renew this Agreement with the low bidder for two (2) additional one (1) year terms if all parties agree. Additional terms would be from July 1, 2026, to June 30, 2027, and July 1, 2027, to June 30, 2028. Any changes to unit pricing will need to be submitted on or before March 15 of each year to be considered for the renewal.

X. Specifications – Noted Below

Shipping costs shall be added to invoices and shall not exceed $500.00 for agreement period.

https://www.jacksonvillenc.gov/DocumentCenter/View/657

SPECIFICATIONS – BRAND & STYLE SPECIFIC – NO SUBSTITIONS

Price Each

Flying Cross Men’s / Women’s Long Sleeve Shirts, Dark Navy in Color, Poly/Wool Bend, to include 2 each Jacksonville Police Department shoulder Patches

Men’s Style #: 42W84Z, Women’s Style #: 142W84Z, Color ID: 86

No oversize

Flying Cross Men’s / Women’s Short Sleeve Shirts, Dark Navy in Color, Poly/Wool

Men’s Style #: 92R84Z, Women’s Style #: 192R84Z, Color ID: 86

Flying Cross Men’s / Women’s, Poly LAPD Navy in Color, Zip, to include 2 each Jacksonville Police Department shoulder Patches

Men’s Style #: 42W78Z, Women’s Style #: 142R78Z, Color ID: 86

Flying Cross Men’s / Women’s, Short Sleeve, Power Stretch, Dark Navy in Color, Zip, to include 2 each Jacksonville Police Department shoulder Patches

Men’s Style #: 92R78Z, Women’s Style #: 192R78Z, Color ID: 86

Blauer Tech-Lite Defender Rain Pants, Black in color

Style #: 134

No oversize

Blauer – Adjustable Cap – Police Gold Color, Dark Navy, Size: Regular

Style #: 182-1PG

Blauer – Adjustable Cap – Police Silver Color, Dark Navy, Size: Regular

Style #: 182-1PS

Blauer ANSI Certified All Purpose 3-IN-1 Jacket 4650, High Visibility Florescent Yellow in Color, Either with 50 liner or 60 Liner. These Jackets will additionally need Jacksonville Police screen-printed in silver Scotch Lite on the left chest and center of back.

Style #: 26950

Blauer ANSI Certified Traffic Vest Zip-Front with Mic tab, High Visibility Florescent Yellow in Color, With Blauer Specified Option Codes: LO(POLICE)

Style #: 343

Flying Cross Zip Front Safety Vest High Visibility All Sizes

Style #: 343- JPD

Blauer Wind Pro Fleece Jacket Liners, Dark Navy in color, With matching epaulets, With Blauer Specified Option Codes: BT, EP & EM

Style #: 4650

Blauer Softshell Fleece Jacket Liners, Dark Navy in color, With matching epaulets, With Blauer Specified Option Codes: BT, EP & EM

Style #: 4660

Blauer Men’s / Woman’s Short Sleeve Knit ANSI Certified Polo Shirts, High Visibility Florescent Yellow in Color, with Blauer Specified Option Codes: EM & LO(POLICE) These shirts will need Velcro backings sewn to the chest for Velcro nametape and badge. These shirts will additionally need Jacksonville Police screen-printed in silver Scotch lite on the center of back.

Style#: 8137

Blauer Men’s / Woman’s Long Sleeve Knit ANSI Certified Polo Shirts, High Visibility Florescent Yellow in Color, with Blauer Specified Option Codes: EM & LO(POLICE) These shirts will need Velcro backings sewn to the chest for Velcro nametape and badge. These shirts will additionally need Jacksonville Police screen-printed in silver

Style#: 8147

Blauer Men’s / Woman’s Short Sleeve Knit Polo Shirts, Dark Navy in Color, with Blauer Specified Option Codes: EM

Style #: 8160

Blauer Men’s / Woman’s Long Sleeve Shirts, Style: Streetgear, Dark Navy in Color, to include 2 each Jacksonville Police Department shoulder Patches These shirts will additionally need Velcro backings sewn to the chest for Velcro nametape and badge.

Men’s Style #: 8703X, Women’s Style #: 8703WX

Blauer Men’s / Woman’s Short Sleeve Shirts, Style: Streetgear, Dark Navy in Color, to include 2 each Jacksonville Police Department shoulder patches. These shirts will additionally need Velcro backings sewn to the chest for Velcro nametape and badge.

Men’s Style #: 8713X, Women’s Style #: 8713WX

Blauer Men’s / Woman’s Side-Pocket Trousers, Style: Streetgear, Dark Navy in Color, Men’s Style #: 8810X, Women’s Style #: 8810WX

Blauer Men’s / Woman’s FlexForce Zip-Off Bike Pants, Color: Dark Navy

Style #: 8822Z

Flying Cross Men’s / Women’s Trousers, Flex Waist, Dark Navy in Color, Men’s Style #: TR070, Women’s Style #: TR070W, Color ID: 86

Flying Cross Men’s / Women’s Trousers, Hidden Cargo Pants, Dark Navy in Color, Poly/Wool Bend, Men’s Style #: 47780, Women’s Style#: 47780F, Color ID: 86

Blauer Tacshell 4-IN-1 Jacket, Black in Color, with 4660 Liner, with pull down panels to read “JACKSONVILLE POLICE” in silver Scotch lite screen-printing. The zip in black fleece to this jacket will additionally need Jacksonville Police screen-printed in silver Scotch lite on the left chest and center of back.

Style #: 9820-60

Jacksonville Police Nametapes

Jacksonville Police Name Bar W/Seal JPD_J2_A8408-SI – Silver

Jacksonville Police Name Bar W/Seal JPD_J2_A8408-GO – Gold

Jacksonville Police Service Since Bar JPD_J6-SI – Silver

Jacksonville Police Service Since Bar JPD_J6-GO – Gold

Jacksonville Police Deputy Chief Badge JPD_SB1902_DC

Jacksonville Police Captain Badge JPD_SB1902_CAPT

Jacksonville Police Lieutenant Badge JPD_SB1902_LT

Jacksonville Police Sergeant Badge JPD_SB1902_SGT

Jacksonville Police Detective Badge JPD_SB1902_DET_2T

Jacksonville Police Officer Badge JPD_SB1902

Silver Police Hat Badge S111-SILRAY

Gold Police Hat Badge S111-GOLDRAY

Flying Cross Hi Visibility reversible rain jacket (black/yellow), all sizes

Style: 76230

Flying Cross Black softshell jacket, all sizes

Style: 54100A

Flying Cross Duty guard rain pants vapor core, black in color, all sizes

Style: 58200Z

5.11 A/T 8” Sidezip Waterproof Black boot, all sizes, men/women

Item# FW1555

5.11 Tactical Maverick Battle Belt Black belt, all sizes, men/women Includes inner Velcro belt

Style #: 56664

Flying Cross Men’s / Women’s Long Sleeve Shirts, Dark Navy in Color, Poly/Wool

Style: CS 1000VS

Flying Cross Men’s / Women’s Short Sleeve Shirts, Dark Navy in Color, Poly/Wool

Style: CS 1000VS

Flexible Cap – Police Silver/Gold Color, Dark Navy, Size: Regular

Style #: 498F

5.11 XTU Rapid L/S & S/S Shirt - Men’s/Women’s - All sizes – Ranger Green –

Style #: 72508ABR

5.11 V.XI XTU Pant - Men’s/Women’s - All sizes – Ranger Green –

Style #: 74554

5.11 V.XI XTU LT3 Jacket - Men’s/Women’s - All sizes – Ranger Green –

Style #: 48393

Propper Kinetic Combat Shirt L/S & S/S– Olive - Men’s/Women’s - All sizes

Style #: F5833

No oversize

Propper Men's Canvas Tactical Pant – Olive - Men’s/Women’s - All sizes

Style #: F5252

No oversize

Propper Men’s Lightweight Tactical Pant – Olive - Men’s/Women’s - All sizes

Style #: F5258

No oversize

5.11 Men’s / Woman’s Bike Patrol Short Sleeve Polo Shirts, High Visibility Florescent Blue in Color These shirts will need Velcro backings sewn to the chest for Velcro nametape and badge. These shirts will additionally need Jacksonville Police screen-printed in silver

Style #: 71322

*Vendors within the State of North Carolina must Charge 7% sales tax on invoices.

Delivery and coordination of fittings:

City of Jacksonville Police Department Attention Sgt. Jason Lagana 200 Marine Boulevard Jacksonville, NC 28540

Typically, within thirty days from the date of order.

We hereby certify that this proposal is made in good faith and without collusion or connection with any other person bidding on this proposal or that any official or employee of the City of Jacksonville will be admitted to any share or part of the Contract or any benefit that may arise there from if the Contract is awarded to this company.

Name of Corporation, Firm or Individual

Address

Telephone number and email

By:

Signature

Type or print name DATE

Title of Officer or Individual

RFQ-JL.Uniforms.06.06.2025

Under Armour Micro G Stellar Boots, Black, all sized, men/women Item# FW1687

Style #: 3028312

No oversize

Merrell Men's Moab 3 Response 8" Tactical Side-Zip Waterproof Boots, Black, all sized, men/women

Item# J003913