Police Motorcycles

The City of Madison, Wisconsin Finance Department, on behalf of the Police Department, is seeking to procure three 2020 model year Harley Davidson Electra Glide Police (FLHTPI) motorcycles through a Request for Quotation (RFQ 4901-0-2020-BG) issued on December 20, 2019. The procurement is structured as a three-year lease, with specific requirements including Vivid Black/Birch White paint, heated grips installed by the dealership, and saddlebag guards. The motorcycles will replace existing units with expiring leases, with delivery required in early 2020. Evaluation criteria are comprehensive, encompassing cost, quality, warranty, delivery, past performance, and service capability. The RFQ stipulates that the winning dealership must be located within 10 miles of the Madison Police Department and capable of servicing the motorcycles according to warranty guidelines. Quotations were due by January 8, 2020, at 2:00 PM CST, with submissions accepted via email, mail, or fax. Bidders were permitted to propose substitute items with detailed specifications and were required to keep their quotes valid for 90 days following the due date.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. However, the City of Madison does offer a local vendor preference scoring advantage to suppliers registered as of the bid due date. The procurement allows for partial order acceptance and provides flexibility in vendor selection. The contract was ultimately awarded to Harley Davidson of Madison, with a pricing structure of $3,000 per motorcycle per year, resulting in an annual contract value of $9,000 for the three motorcycles. The City will manage the equipment changeover from current to new motorcycles internally. All shipping charges must be included, with FOB pricing to Madison. While specific budget details beyond the annual lease cost are not extensively documented, the procurement appears to be a routine replacement of existing police motorcycle assets with a clear focus on maintaining operational capabilities for the Madison Police Department's motorcycle fleet.