RFQ 4901.pdf

Rev. 07/28/2016-RFQ 4901.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 4901-0-2020-BG

For: Police Motorcycles

Released Date: Friday, December 20, 2019

Due Date: Wednesday, January 8, 2020 @ 2:00 PM CST

City Agency: Police

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

Mail Quotation to: Purchasing Services

City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703 Attn: 4901-0-2020-BG

Fax Quotation to: (608) 266-5948

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:

www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc

REQUEST FOR QUOTATION RFQ # 4901-0-2020-BG

RFQ 4901.doc Page 2

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Sara Mejia City of Madison Police

(608) 267-1189 smejia@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Brittany Garcia City of Madison Purchasing Services

(608) 243-0529 bids@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: www.onvia.com/WAPP mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP

RFQ 4901.doc Page 3

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing

5 SPECIFICATIONS

In early 2020 the Madison Police Department Traffic Enforcement and Safety Team motorcycle unit will be turning in our current 3 Harley Davidson police motorcycles due to the leases expiring. The parameters and specifications for replacing these motorcycles will be thus:

• 3 current model year (2020) Harley Davidson Electra Glide Police models (FLHTPI) in Vivid Black/Birch White paint (Houston) and delivered in early 2020

• Heated grips installed by dealership on each motorcycle

• Saddlebag guards for each motorcycle

• 3 year leases beginning in 2020

• Purchase dealership must be able to service the motorcycles in accordance with warranty guidelines and be within a 10 mile radius of Madison

MPD will perform the equipment changeover from the current motorcycles to the new ones.

http://www.cityofmadison.com/business/localPurchasing

RFQ 4901.doc Page 4 https://www.harley-davidson.com/us/en/motorcycles/2019/police/police-flhtp-electraglide/detailed-specs-and-pricing.html https://www.harley-davidson.com/store/saddlebag-guard-rails https://www.harley-davidson.com/store/heated-rubber-hand-grips https://www.harley-davidson.com/us/en/motorcycles/2019/police/police-flhtp-electraglide/detailed-specs-and-pricing.html https://www.harley-davidson.com/us/en/motorcycles/2019/police/police-flhtp-electraglide/detailed-specs-and-pricing.html https://www.harley-davidson.com/store/saddlebag-guard-rails https://www.harley-davidson.com/store/heated-rubber-hand-grips

Rev. 07/28/2016-FormA-PriceProposal.doc

Form A: Price Proposal

RFQ #: 4901-0-2020-BG Police Motorcycles This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

Item Quantity Description Unit Price Extended Price

1. 3 Harley-Davidson Electra Glide Police

(FLHTPI), in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

$ /year $

(unit price x 3)

ARO: After Receipt of Order

Please list the address where the vehicles will be serviced:

Above bid submitted by:

COMPANY NAME

Rev. 07/28/2016-FormB-BidderInfo.doc

Form B: Bidder Information

RFQ #: 4901-0-2020-BG Police Motorcycles This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing