Police Department and Municipal Court Space Study

The Town of Castle Rock, Colorado Facilities Division is requesting proposals for a comprehensive space study of the Police Department and Municipal Court facility, with proposals due October 26, 2026 at 5:00 p.m. through the Rocky Mountain E-Purchasing System (BidNet).

Mandatory qualifications require the vendor to have completed at least three comparable municipal, public safety, justice, or civic facility space needs studies within the last five years and to identify a project manager with comparable experience. The vendor must also provide a Certificate of Good Standing from the Colorado Secretary of State and a Certificate of Insurance on ACORD forms within ten calendar days of award.

The scope includes existing conditions assessment, future staffing and parking needs analysis through buildout, stakeholder engagement, evaluation of facility modification/expansion/new construction options, and concept development with planning-level cost estimates. Pricing must be submitted as a lump-sum, not-to-exceed fee broken out by major task, including all labor, overhead, profit, travel, meetings, printing, and reimbursable expenses. Pricing shall remain valid for 90 days after opening. Payment terms are Net 30, with consideration given to early payment discounts. The contract is anticipated as a one-time professional services agreement with no renewal term unless the Town elects optional follow-on services.

Evaluation criteria include responses to vendor questions, proposed contract provisions, and demonstration of being qualified, responsible, and responsive. An optional site visit is available by appointment through October 6, 2026 at 5:00 p.m., coordinated with Facilities Administrator Scott J. Smith. The deadline for vendor questions is October 15, 2026 at noon, with responses issued by October 21, 2026 at 5:00 p.m. Award is anticipated within 60 days of the proposal due date. The solicitation is subject to the Colorado Open Records Act, with sensitive police facility information protected in accordance with Town security protocols.