Pole Treatment & Inspection Bid

Central Florida Electric Cooperative, Inc. (CFEC) is conducting a Request for Proposal (RFP) for Pole Inspection and Treatment Services covering the period of 2025-2027. The comprehensive procurement seeks a qualified contractor to perform detailed infrastructure maintenance across multiple service areas in north central Florida, including Neals, Dempsey, Town of Suwannee, Cross City, Newberry, and Trenton substations. The project involves inspecting and treating approximately 37,663 wood poles, conducting a system-wide meter audit of approximately 36,500 meters, and performing an outdoor light audit of approximately 6,500 lights. Key deliverables include visual pole inspections, bore hole plugging, pole excavation, external and internal ground line treatments, and comprehensive documentation and reporting. Contractors must meet stringent insurance requirements, including comprehensive general liability, excess liability, automobile liability, and workers' compensation, with CFEC to be named as an additional insured. The proposal submission deadline is February 3, 2025, at 3:00 p.m., with a contract award planned for February 27, 2025. The project is structured in phased completion timelines, with specific deadlines for each substation service area ranging from December 31, 2025, to December 31, 2027.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. However, the evaluation will likely consider contractor qualifications, experience, and compliance with detailed technical requirements. Southeastern Chemtreat Inc. has been awarded the contract for the 2025-2027 period, as evidenced by the award letter. While specific budget ranges are not publicly disclosed, the RFP includes detailed unit price bid forms for 2025, 2026, and 2027, suggesting a structured pricing approach with line items for various services. The cooperative will impose significant penalties for non-compliance, including $10 per pole for inspection, tagging, or recording errors, and $100 per day for missing project completion deadlines. Proposing contractors must provide comprehensive documentation, including staff resumes, references, proof of insurance, and complete the mandatory Exhibit "B" Affidavit of Corporate Ownership. The project requires integration with existing infrastructure and will utilize pre-existing pole location data provided by CFEC, with contractors expected to use open internet connections for data synchronization.