Polaris Snowmobile Acquisition

The State of Colorado, Department of Natural Resources, on behalf of the Colorado Avalanche Information Center, issued a Request for Documented Quotation (DQ1) for the acquisition of one new Polaris 800 PRO-RMK 155 Snowmobile with specific technical requirements. The snowmobile must feature a 2-cylinder 795cc liquid-cooled engine, Cleanfire Injection fuel system, QuickDrive P85/TEAM LWT drive, standard hand and thumb warmers, adjustable PROLITE seat, electric start, SnowCheck Select option, and PERC reverse capability. The item must be delivered to the Colorado Avalanche Information Center in Denver on or before May 31, 2017, with pickup arranged by the state. Bids were due on April 28, 2017, at 3:00 PM MST, with a tentative award date of May 5, 2017. All bidders were required to submit pricing, a specification verification sheet confirming compliance with published specifications, a vendor information sheet, and a current W-9 form. Written inquiries regarding the solicitation had a deadline of April 25, 2017, at 3:00 PM MST. Bids could be submitted via email, mail, courier, VSS (Vendor Self-Service), or hand delivery to the Procurement Office. The State does not pay Colorado sales tax, and all costs including freight, fees, and discounts must be included in the final bid price.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) registered with the U.S. Department of Veterans Affairs were eligible to receive a 5% preference on their bid price if proper certification documentation was provided. Colorado residence bidder preference provisions also applied based on state statute. The solicitation documents indicate that all products delivered must be newly manufactured and current models unless otherwise specified. The awarded bidder would receive a Colorado Purchase Order incorporating all solicitation documents and state terms and conditions, including standard payment terms of 45 days from receipt of acceptable products and a correct invoice. No specific budget range or award value was disclosed in the solicitation documents. All materials and documentation produced under the purchase order would become the exclusive property of the State, and the awarded vendor was required to comply with all applicable federal and state laws and maintain required insurance coverage.