DQ1 PAAA 2017_1309 Polaris Snowmobile Acquisition.pdf

State of Colorado Documented Quote

DQ1 2017-1309

BIDS DUE: Friday, April 28, 2017 at 3pm MST

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Avalanche Information Center. All contact regarding this solicitation is to be directed to:

Department of Natural Resources Aran Raz, DNR Purchasing Office

1313 Sherman St., Room 423, Denver, Co 80203 P: 303-866-3292 X 8637 or emailed to:

Email: aran.raz@state.co.us

Purpose The purpose of this Request for Documented Quotation is to obtain competitive quotations from qualified individuals and firms for one, new Polaris 800 PRO-RMK 155 Snowmobile.

Colorado Parks and Wildlife has received Sole Brand Approval for this bid. Any bid that is received that is not for one, new Polaris 800 PRO-RMK 155 Snowmobile, the submittal will be considered non-responsive.

It is the intent of Colorado Avalanche Information Center to make one vendor award from this solicitation.

The commodity proposed by bidders must meet all specifications listed.

The determination of the equivalency of proposed substitute(s) of equipment rests solely with Colorado Avalanche Information Center.

Page 2 of 7 DQ1 2017-1309

Specifications

Snowmobile Specifications

Model Description New Polaris 800 PRO-RMK 155 Snowmobile

Quantity Needed 1

Engine 2 Cylinder, ≥795cc, Liquid Cooled

Fuel System Cleanfire Injection

Drive QuickDrive, P85/TEAM LWT

Weight ≤408lbs

Hand & Thumb Warmers Standard Adjustable

Seat PROLITE

Electric Start SnowCheck Select Option

Reverse PERC

Delivery Location CAIC will pick up

Delivery One new Polaris 800 PRO-RMK 155 Snowmobile will be picked up by:

Colorado Avalanche Information Center Attn: Ethan Greene

1313 Sherman St, Room 415 Denver CO 80203

On or before 05/31/2017

Inquiries Vendors may make written inquiries concerning the solicitation and its specifications by Tuesday, April 25th at 3pm MST. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Inquiry Deadline. Questions must be submitted in writing on the proposer’s letterhead to:

Aran Raz Department of Natural Resources

Colorado Avalanche Information Center Email Address: aran.raz@state.co.us

Fax inquiries are NOT accepted. The preferred method for submitting inquiries is via email. Any email attachments must be able to be open in Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted on VSS by the deadline stated in the Solicitation Schedule.

Page 3 of 7 DQ1 2017-1309

Questions about the Documented Quote All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at aran.raz@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

Solicitation Schedule

Bid Posted April 20, 2017

Written Inquiry Deadline April 25, 2017 by 3pm MST

Answers to Written Solicitation Questions to be posted on VSS

April 26, 2017 by 3pm MST

Bid Closes April 28, 2017 at 3pm MST

Bid Award (Tentative) Expected by 5pm MST on May 5, 2017

ColoradoVSS Website This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Recommendations

It is preferred that all vendors be registered on Vendor Self-Service (VSS)

VSS and its registration information can be found at: https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid.

http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

Page 4 of 7 DQ1 2017-1309

SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Residence Bidder Preference When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

If the bid or contract price exceeds $500,000 for State Funded projects, the following apply:

a) Colorado statute (§8-19-104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

b) A good faith effort must be made by the Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the contractor must report to the Project Manager the total cost and country of origin for each of the five most costly goods used in the project, (§24-103-210 C.R.S.).

How to Submit a Bid Response

All vendors wishing to submit a bid response for this Documented Quotation must submit their proposal that includes:

1) The Bid Pricing (Page 5 )

2) The Specification Verification Sheet and Delivery (Page 6)

3) The Vendor Information Sheet (Page 7)

4) Current Vendor W-9 by one of the following methods (unless currently registered through

Colorado VSS):

Via email to aran.raz@state.co.us

Delivery via USPS or other courier services

Via VSS (Vendor Self-Service - see registration information above)

Personal delivery (hand delivered) to Colorado Avalanche Information Center, Procurement Office Attn: DQ1 2017-1309 Purchasing Office, 1313 Sherman Street, Room 423, Denver, CO 80203.

Failure by the vendor to submit items #1, #2 and #3 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid, but cannot replace or be provided in lieu of items #1, #2 and #3 above.

PLEASE NOTE: All bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted – NO EXCEPTIONS

Attachments:

Colorado Purchase Order Terms and Conditions

Blank W-9 (To be completed if not registered with Colorado Vendor Self-Service) http://www.colorado.gov/spo

Page 5 of 7 DQ1 2017-1309

SUBMITTAL

Pricing

Item Quantity Unit Price Total including delivery

New Polaris 800 PRO-RMK 155 Snowmobile 1 EA

Warranty time period

What does the warranty cover?

Page 6 of 7 DQ1 2017-1309

Specification Verification / Delivery

Description New Polaris 800 PRO-RMK 155 Snowmobile

Vendor Specifications – REQUIRED! Does your id item meet the published specs?

Quantity Needed 1 Yes No If No, Identify your bid item specifications

Engine 2 Cylinder, ≥795cc, Liquid Cooled

Fuel System Cleanfire Injection

Drive QuickDrive, P85/TEAM LWT

Weight ≤408lbs

Hand/Thumb Warmers Standard Adjustable

Seat PROLITE

Start SnowCheck Select Option

Reverse PERC

Delivery Date Available on or before 05/31/17?

Page 7 of 7 DQ1 2017-1309

Vendor Information

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions without modifications? Yes No

The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions including potentially determining that a bid with vendor terms and conditions is non-responsive.

Have you included your vendor W-9? Yes No If not, please provide your VSS Vendor #

All costs, including freight, fees and discounts, shall be figured into the final bid price. State of Colorado does NOT pay Colorado Sales Tax.