Point of sale registers

The Pennsylvania Liquor Control Board (PLCB) has issued Invitation for Bid (IFB) 270009 to procure a comprehensive point-of-sale (POS) register replacement and service solution across approximately 600 Fine Wine & Good Spirits stores statewide. The procurement seeks a contractor to purchase, assemble, store, transport, install, and service 1,560 Toshiba TCX 810 POS registers and associated peripherals, with the additional requirement of removing and disposing of existing register systems. Key deliverables include full equipment procurement, pre-deployment assembly, installation at multiple store locations, and one-year onsite service and maintenance. The solicitation requires bidders to provide a complete solution encompassing equipment, integration, and installation services, with the PLCB explicitly stating they will not accept partial bids. Submission of bids is due by November 30, 2022, through the PLCB's online Oracle Supplier Portal, with award expected to the lowest responsive and responsible bidder. The PLCB will provide training to the selected contractor's technicians prior to installations and anticipates a 30-business day period between transporting initial registers to the central office and commencing store installations.

The IFB does not specify explicit set-aside designations or restrictions on bidding organizations. The contract will utilize a standard Automated Clearing House (ACH) payment method, with payments issued upon satisfactory delivery and installation of equipment. No travel or per diem expenses will be reimbursed to the contractor. The existing infrastructure involves replacing current POS systems across approximately 600 stores, with detailed technical specifications provided in the Equipment List attachment. While a specific contract value is not explicitly stated, the procurement involves 1,560 registers and associated peripherals, suggesting a significant financial investment. The Service Level Agreement (SLA) includes provisions for liquidated damages if the contractor fails to meet specified performance standards, such as cancelled or delayed installations and unresolved service calls. The contract term and potential renewal options are not clearly defined in the available documentation, leaving those details potentially open for negotiation during the bidding process.