Pocahontas State Park Access Road to Swift Creek Dining Hall & Campground Paving Maintenance (Chesterfield County)

The Commonwealth of Virginia Department of Conservation and Recreation has issued Invitation for Bid (IFB) No. 116311 for asphalt paving, improvements, general maintenance, and repairs at Pocahontas State Park in Chesterfield County. The procurement seeks a qualified fixed-price contractor to complete approximately 19,702 square feet of asphalt work, consisting of 17,732 square feet on the Swift Creek Dining Hall access road and 1,970 square feet on Campground Road. Deliverables include all materials, labor, equipment, tools, and supervision necessary to complete the paving project, with all work guaranteed against defects in materials and workmanship for one year following final acceptance. The successful contractor must be licensed as a Class B or higher Virginia contractor and must comply with all federal, state, and local requirements including OSHA, VDOT, and DEQ standards. A mandatory pre-bid meeting and site visit are scheduled for April 3, 2026, at 11:00 AM at the park's main office, with written questions due by 5:00 PM the same day. Sealed electronic bids are due by 1:00 PM EST on April 13, 2026, with public bid opening at 1:30 PM. All work must be completed within 30 days of award or by May 31, 2026, whichever is later, with work hours limited to 8:00 AM to 6:30 PM, Monday through Friday, excluding state and federal holidays and weekends.

The procurement includes a set-aside goal of 42% of purchases to DSBSD-certified small businesses, though this does not restrict other organizations from bidding. Contractors must submit required documentation including a Vendor Data Sheet, pricing schedule, State Corporation Commission form, proprietary information identification, Small Business Subcontracting Plan, W-9 form, and proof of applicable licenses and certifications. All contractors must maintain comprehensive insurance coverage including workers' compensation, employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability of $1,000,000 combined single limit, with the Commonwealth named as additional insured. Payment will be made net 30 days from invoice receipt. While no incumbent vendor or specific budget range is identified in the solicitation documents, the scope of work encompassing nearly 20,000 square feet of asphalt paving suggests a moderate to substantial project value typical for state park infrastructure improvements.