PO27-054 Vital Medical Records

The State of Illinois is soliciting a small purchase with sole source conditions to obtain copies of medical records for children entering the child welfare system under PO27-054, with a due date of May 28, 2026.

The sole source designation narrows competition to a single vendor or a limited vendor pool determined by the issuing body's finding that only one source can adequately fulfill the requirement. The scope involves retrieving, copying, and delivering medical records for children in the Illinois child welfare system — a function requiring secure handling of sensitive pediatric health information and compliance with state and federal record-access regulations.

Vendors must execute the Standard Illinois Certifications (Version 2.6.2), which requires attestation of tax compliance, worker's compensation insurance status, business registration, absence of debarment or suspension, and adherence to prevailing wage requirements where applicable. The Standard Terms and Conditions (Version 6) govern the contract and include obligations for compliance with state and federal law, record-keeping, insurance, indemnification, confidentiality, and payment procedures. Given the sensitive nature of medical records for minors, confidentiality and data-security provisions carry particular weight.

No estimated contract value, contract term, incumbent vendor, evaluation criteria, or additional procurement timeline milestones are identified in the source.