PO26-246 - Annual APHSA Membership Dues/Assessment Fee TP

The State of Illinois Department of Children and Family Services (DCFS) is procuring a sole-source small purchase contract with the American Public Human Services Association (APHSA), a nonprofit organization based in Chantilly, Virginia. The procurement covers annual membership dues and participation fees for APHSA services, specifically including two line items: an Annual APHSA Membership and a NEICE (National Electronic Interstate Compact Enterprise) Enrollment Fee. The contract will be effective from January 1, 2026, through December 31, 2026, with a one-time payment structure. The key deliverables include membership access to APHSA services and enrollment in the NEICE system, which appears to be an interstate compact management platform. The total contract value is $77,825.00, broken down into $45,000.00 for annual membership dues and $32,825.00 for the NEICE enrollment fee. No specific evaluation criteria, bidder conferences, site visits, or formal solicitation process are documented, as this is a direct membership procurement. The due date for this opportunity is October 28, 2025, and payment will be processed upon invoice submission and acceptance.

The procurement does not explicitly indicate any set-aside designations or restrictions on responding organizations. No information is provided about disadvantaged enterprise participation or incumbent vendors. The contract will be funded through DCFS fiscal year FY2026/FY2027 state appropriations using specific account codes (001-41830-1200-00-00 and 220-41830-1900-03-00) and expenditure object codes 1277 and 1285. APHSA, as the vendor, must maintain appropriate insurance coverage, comply with all applicable laws, and submit invoices by July 31 following the contract year to ensure payment processing. The Standard Illinois Certifications document attached to the opportunity outlines 34 mandatory compliance requirements covering legal, financial, ethical, and operational standards that the vendor must acknowledge and maintain. These certifications include provisions related to educational loans, pension codes, environmental protection, anti-competitive practices, equal employment opportunity, cybersecurity, and various other regulatory compliance areas. Non-compliance could result in contract voidance, suspension, debarment, denial of payment, civil fines, or criminal penalties.