PO25-576 Sleeping Cots and Supplies

The Illinois Department of Children and Family Services (DCFS) is seeking a vendor to provide a five-year indefinite delivery, indefinite quantity contract for emergency sleeping cots, linens, and hygiene products for youth services. The procurement, designated as PO25-576, requires vendors to supply ProPac Ready Cots (or equivalent) with specific military specifications, compact sleeping mats, linen sets, and children's hygiene kits to be distributed to DCFS and Purchase of Service (POS) field offices statewide. The initial bulk order must be shipped within two weeks of contract execution, with subsequent orders shipped within two weeks of receiving an order. Vendors must submit pricing through the BidBuy system, with all expenses included and no additional taxes or costs allowed. The solicitation requires delivery Monday through Friday, 8:00 AM - 5:00 PM CST, to warehouse locations in Springfield and Chicago, with proof of delivery required with monthly invoices. The proposal is due on April 3, 2025, with the contract term spanning 60 months from the date of execution and no renewal options.

While specific set-aside designations are not explicitly detailed in the provided documents, the standard Illinois terms and conditions typically include provisions for minority and disadvantaged business enterprises. The total contract value is estimated at $99,999.00 over the five-year period, with a minimum order requirement of $750.00. Pricing will be determined through a specific formula calculating the total cost based on proposed prices for each item type. Vendors must comply with standard state procurement requirements, including maintaining accurate records, providing appropriate insurance coverage, and adhering to state and federal laws. The contract will be used on an as-needed basis to ensure youth have comfortable resting supplies and hygiene products. No incumbent vendors are mentioned in the documentation, and the procurement appears to be a new contract to replenish emergency supplies for youth services across Illinois.