PMC HMA Repairs I-94 Van Buren County @ CR681

The Michigan Department of Transportation (MDOT) is soliciting competitive proposals through Request for Proposal (RFP) No. 250000003153 for hot mix asphalt (HMA) pavement removal and replacement work on Westbound I-94 in Hartford and Lawrence Townships, Van Buren County. The project encompasses approximately 0.09 miles of pavement work beginning at County Road 681 and requires the contractor to remove existing pavement (2,457 square yards), perform subgrade undercutting (200 cubic yards), place aggregate base and subbase materials, and install approximately 1,490 tons of hot mix asphalt in multiple lifts across two courses, including safety edge construction and permanent pavement markings. All work must be completed within four consecutive calendar days between November 3, 2025, and November 21, 2025, with the project fully restored and opened to traffic by November 21, 2025, while maintaining a minimum of one lane open at all times through staged operations and an approved Internal Traffic Control Plan (Type A). Eligible bidders must maintain current MDOT prequalification in the HMA category and register with the Michigan Department of Labor and Economic Opportunity for state project work, and must perform at least 35 percent of the work with their own organization. The RFP evaluation process uses pass/fail criteria based on complete and acceptable responses to vendor questions, Schedule A responses, and Schedule B pricing completion, with contract award to the responsive and responsible bidder offering the lowest price. Questions were due by 3:00 p.m. Eastern on October 1, 2025, with answers posted by 3:00 p.m. Eastern on October 2, 2025, and proposals must be submitted electronically through Michigan's SIGMA VSS system by 12:00 p.m. Eastern on October 6, 2025; a mandatory preconstruction meeting will be held after award, and no work may commence prior to November 3, 2025, or before Engineer approval.

Prevailing wage requirements apply to all contractors and subcontractors, with wages determined by Van Buren County locality rates published by Michigan's Labor and Economic Opportunity bureau; contractors must register with LEO and submit a confirmation letter with bid submissions or face rejection. Contractors must furnish performance and lien bonds each for not less than 100 percent of the total contract price and maintain commercial general liability insurance of $1,000,000 per occurrence with $2,000,000 general aggregate. The contractor is responsible for all traffic control costs, temporary signing, and pavement marking documentation, with no additional compensation provided for traffic control device relocation, cold-weather protection, or expedited scheduling; liquidated damages will be assessed at $500 per calendar day for failure to meet open-to-traffic and final completion dates. HMA acceptance is based on Percent Within Limits (PWL) analysis evaluating in-place density, air voids, binder content, and voids in mineral aggregate, with overall lot pay factors determining payment adjustments ranging from 50 to 100 percent of the base price; however, PWL specifications are waived for quantities less than 500 tons, and Performance Grade 64-28 asphalt is acceptable as an alternative to the specified 64-22P liquid grade. The specific contract award value is not disclosed in the solicitation materials, though the liquidated damages assessment suggests a contract amount in the $0 to $100,000 range, and pricing must be submitted on Schedule B as firm pricing with no adjustments allowed for the entire contract length.